Overview

Under supervision of the Director of Finance, the Accounting and HR Support Coordinator is responsible for assisting with core financial operations—primarily accounts payable and payroll—and providing administrative support for new employee onboarding. The role ensures accurate and timely processing of payables, supports bi-weekly payroll preparation and submission, and assists department managers with hiring logistics. The ideal candidate will be organized, detail-oriented, and comfortable working across departments. This position is expected to maintain accurate records for compliance and provide user support for timekeeping submissions.

This role pays an hourly rate of $31.50.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until August 8, 2025.

Responsibilities

Financial Operations:

• Assist the Director of Finance in maintaining timely and accurate processing of all accounts’ payable activity, including invoice coding and vendor correspondence.
• Prepare and submit bi-weekly payroll batches to the Director of Finance for review; forward finalized submissions to corporate payroll and confirm receipt of final payroll for General Manager or Director of Finance approval.
• Perform additional finance-related assignments throughout the year, as assigned.
• Maintain accurate and organized financial records and documentation to ensure audit readiness and compliance with company policies, labor standards, and internal controls.
• Assist employees and managers with timecard submissions, corrections, and troubleshooting within the company’s timekeeping system.
• Other relevant duties as assigned.

Human Resources Support:

• Post open positions through the company’s online hiring portal at the request of hiring managers.
• Schedule initial candidate interviews and communicate logistics with applicants.
• Assist with onboarding logistics including email setup, MyADP registration, facility safety tour scheduling, and issuance of badges and parking passes.
• Ensure accurate collection and filing of new hire documentation and maintain confidentiality of sensitive employee information when necessary.
• Other relevant duties as assigned.

Qualifications

Qualifications:

• Strong understanding of payroll workflows, accounts payable practices, and onboarding procedures.
• Ability to handle sensitive information with confidentiality and discretion.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills, with the ability to work across departments.
• Experience using accounting and HR systems such as NetSuite, Coupa, ADP, or similar tools preferred.

Education and/or Experience:

• High school diploma or GED required
• Associate or bachelor’s degree in accounting, Finance, Human Resources, or related field preferred
• 3–5 years of experience in accounting, payroll, and/or HR support roles.
• Experience using accounting and HR systems such as NetSuite, Coupa, ADP, or similar tools preferred.