Overview

Reporting to the Accounting Manager, the Accounting Assistant will provide accounting and clerical support to the Finance & Accounting department and other departments as necessary.

This role pays an hourly rate of $21.50 - $23.00 

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until May 22, 2026.

Responsibilities

• Proper coding, and timely vendor payments.
• Review, code, and reconcile company expenses in accordance with the chart of accounts.
• Prepare and execute weekly payment runs, including check payments and account transfers.
• Manage annual 1099 preparation and distribution in compliance with IRS regulations.
• Provide payroll support, including payroll input, reconciliations, benefits and pension tracking, and other ad hoc payroll functions.
• Perform A/P and A/R data entry and reconciliation, including bank deposits, withdrawals, and related account activity.
• Complete monthly A/R billings, send statements, and follow up on outstanding balances.
• Review and verify employee expense reports to ensure compliance with company policies.
• Assist with event settlements, reporting, and related financial transactions.
• Maintain and monitor administrative and financial accounts (e.g., utilities, subscriptions, service accounts).
• Collaborate with internal departments to obtain approvals and supporting documentation for financial transactions.
• Respond to vendor and internal inquiries, providing timely issue resolution and customer service.

Qualifications

Education & Experience:

• 1-2+ years of experience in Accounts Payable or other relevant experience.
• AS in Accounting, Finance or related field is preferred.
• Experience working in entertainment or venues is preferred.
• Experience with Coupa, Concur and NetSuite preferred.

Skills & Competencies:

• Strong interpersonal and communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills.
• Accustomed to working in a fast-paced environment with the ability to multi-task and collaborate.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office.
• Be a business partner with other departments ensuring financial success of the venue.
• Knowledge of general accounting principles.

Work Environment:

• Must be able to work on-site at the Saenger Theatre, and support the Mobile Convention Center as well as the new Arena.
• Must be available to work standard business hours and occasional flexibility required to support events, including mornings, evenings and weekends as needed.
• Must maintain regular attendance and a professional presence.