Hollywood Park
Scheduling Specialist
Home to the Los Angeles Chargers and Super Bowl LVI Champion Los Angeles Rams, SoFi Stadium is the host of world-renowned sporting events, including Super Bowl LVI in 2022, College Football Playoff National Championship game 2023, WrestleMania 2023, World Cup 2026, and the Opening and Closing Ceremonies of the Olympics in 2028. Adjacent to the stadium and under the same roof canopy is a 2.5-acre open-air plaza, American Airlines Plaza, and the 6,000-seat YouTube Theater. YouTube Theater is an intimate venue, making it the perfect place for concerts, comedy, awards shows, esports competitions, community gatherings, conferences and more.
Culture
Hollywood Park is committed to building and maintaining a workplace that celebrates the diversity of our team members, allowing them to bring their authentic selves to work every day.
At the heart of Hollywood Park, lies our dedication to our purpose, promise, and commitments. Our PURPOSE is creating extraordinary experiences, one moment at a time. Our PROMISE is to be an iconic destination that celebrates our diverse and vibrant community. We promise to exceed expectations while cultivating a fun and safe experience where lasting memories are made. Our COMMITMENTS are outlined by S.T.A.R.S.
Our S.T.A.R.S. commitments are enabled by five foundational principles:
Start with Care – create a lasting impact through genuine care
Thrive as a Team – create an environment of collaboration and encouragement
Anticipate Unspoken Needs – be proactive in delivering extraordinary service and support others
Resolve with Respect – treat others with empathy, patience, and kindness
Safety Always – maintain a safe and secure environment
As the Scheduling Specialist, You Will...
The Scheduling Specialist is a full-time position reporting to the Manager, Operations within the Facility & Campus Operations Department. The position is responsible for overseeing the appropriate staffing and scheduling for event operations across the Hollywood Park campus. This position is responsible for departmental event settlements, invoices, and other department financials.
Essential Duties and Responsibilities:
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Works closely with internal partners to ensure that all event operations and conversion needs are understood so staffing deployments are accurate and meet the needs of the business.
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Coordinates Team Member availability and scheduling as necessary for the required scope of work.
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Manages and reviews all electronic time records for team members to ensure accuracy for payroll processing and event reconciliation. This also includes managing time off requests and process, and providing direction and clarity to Team Members with scheduling, attendance, Paycor questions.
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Submits all department invoices and labor finals for settlement purposes.
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Produces projection of labor and material costing for event operations and conversions.
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Assists with the task development, prioritization and quality control audits of the event operations and conversion scope of work to ensure that the highest standard of delivery and efficiency of labor are achieved.
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Provides support to the Department with administrative tasks and duties.
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Performs other duties as necessary and relevant.
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Bachelor's degree or equivalent education and relevant work experience.
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Minimum of three (3) years of experience working in staffing, scheduling, or event planning and coordination roles.
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High attention to detail.
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Proficient in the use of computer applications with ability to quickly adapt to specialty applications, forms, file systems, and tools.
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Good interpersonal, verbal and written communications skills; able to communicate effectively and build rapport across the organization.
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Demonstrated ability to manage a large queue of tasks, self-prioritize, and remain organized.
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Must be able to successfully traverse the various levels and areas of the Hollywood Park campus with ability to stand and walk for prolonged periods of time.
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Flexible schedule required; must be able to work nights, weekends, and holidays as required.
Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Employees must be able to move objects and use abdominal and lower back muscles to provide support over time without fatigue. Constant movement and use of limbs; this position requires good manual dexterity, coordination, and stamina. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
LIFTING ............................................Lift up to 50 pounds
CLIMBING/BALANCE ...................Prolonged Steps or stair climbing, balancing
WALKING…………………………….Exert well-paced mobility for up to six (6) hours in length
STOOPING/BENDING OVER.......Occasional is unavoidable
STANDING/SITTING.......................Prolonged standing/sitting throughout the day
REACHING ......................................Occasional overhead as well as horizontal
SPEAKING........................................Proficiency in English
Essential Environmental Conditions:
INSIDE/OUTSIDE ...........................Generally, indoor conditions are air-conditioned, and outside conditions that include inclement weather, heat, humidity, rain, sleet, and wind
COLD/HEAT ...................................General air-conditioned environment as well as outside and exposed to elements, including direct sunlight, rain, sleet, and wind
WET/DRY ........................................Not unusual moist/dry environment
NOISE/VIBRATIONS ....................High noise level and vibration high
HAZARDS........................................Non-hazardous environment
FUMES/DUST/ODORS.................Normally controlled environment
