POSITION: Director of Booking-Watsco Center
DEPARTMENT: Facility Operations
REPORTS TO: General Manager
FLSA STATUS: Exempt
LEGENDS GLOBAL
Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.
Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.
The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.
Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!
THE ROLE
The Director of Booking reports to the General Manager. Overseeing all aspects of booking and scheduling ticketed and non-ticketed events at the venue. Responsible for a high level of content procurement, private and special events, customer service and effective relationships with clients, promoters, tenants, staff and guests.
Essential Duties and Responsibilities
Responsible for soliciting, contracting, and managing from start to finish, ticketed, non-ticketed, and special events (to include tracing of contract, deposits and insurance)
Obtain full understanding of venue deal points and agreements to maximize revenue streams
Create an annual venue booking plan and budget administration, and ensure budgeted event count is met annually
Input and maintain all events and event holds using the venue booking software (currently Momentus)
Distribute booking sheets and show related information to internal personnel on a weekly or monthly basis
Follow booking guidelines and national promoter deals set by Legends Global Central Booking
Assist the Director of Finance and General Manager with settlements of events
Collaborate with event promoters on their event marketing plan, and annual venue marketing campaigns
Compile bid and sales proposals for the Arena
Conduct facility tours for prospective clients
Communicate effectively with University of Miami Athletics on their scheduling needs for non-conference games, Atlantic Coast Conference play, NCAA Tournament, and NIT.
Assist in the preparation and design of Arena brochures, pamphlets, advertisements and other promotional materials
Establish expansive network promoters, agents and managers (both Arena and artist) representatives.
Attend approved industry events to promote the venue
Rotate with other facility personnel to function as Manager on Duty (MOD), who maintains total responsibility and authority over all clients, staff personnel, patrons, security and safety in assigned buildings. Responsibilities include but not limited to making sure contractual agreements are met and clients’ event requirements and changes have been made in a timely fashion. On-duty staff/subcontractors ultimately report to the MOD through any Managers or Supervisors who are present during the event
Attend weekly staff meetings. Develop and maintain a harmonious working relationship with all the other departments.
Work extended and/or irregular hours including nights, weekends and holidays as needed
SUPERVISORY RESPONSIBILITIES
Carries out supervisory responsibilities in accordance with all Legends Global policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
5-7+ years’ experience booking arenas, clubs, theatres and/or stadiums
Bachelor’s degree in business management, hospitality or facilities management or other related field and/or equivalent of work experience in live entertainment
Skills and Abilities
Previous experience working at a venue with a professional or collegiate sports tenant, concerts, trade/consumer and family shows
Prior responsibility and experience using a scheduling system and/or booking software
Proven relationship and success working with various promoters, agents and managers
Possess strong organizational and communication skills, a strategic thinker and planner with a proven track record of success
Proven record of developing and maintaining strong partnerships and collaborative spirit with peers in all lines of the business
Maintain an effective working relationship with clients, employees, patrons and others encountered in the course of employment.
Follow oral and written instructions and communicate effectively with others in both oral and written form.
Organize and prioritize work to meet deadlines.
Work effectively under pressure and/or stringent schedule and produce accurate results.
Work independently, exercising judgment and initiative.
Remain flexible and adjust to situations as they occur.
Bilingual (Spanish/English) a plus
COMPENSATION
Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.
WORKING CONDITIONS
Location: On Site. Watsco Center. Miami, FL
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NOTE:
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
