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Sports Facility Manager - Long Island Rough Riders (Garden City · NY)

Long Island Rough Riders jobs
Sports Jobs in Garden City · NY
Facility Operations/Event Staff: Facility/Venue Management
Position Overview:
  • The Long Island Rough Riders soccer franchise seek a full-time Indoor Sports Facility Manager with a minimum of 3+ years of work experience operating an indoor sports facility.
  • Bi-lingual, youth soccer instruction, social media, marketing experience are considered attractive CV qualities.

Job Purpose:
  • Oversee the management, scheduling, staffing and daily operations of the Globall Sports Center Indoor Sports Facilities (Home of the Long Island Rough Riders)

    Key Responsibilities:
    Facility Operation
  • Management of the facility daily operation, including but not limited to ensuring the field and surrounding areas are ready for use and equipment is maintained.
  • Responding to all daily enquiries for all facility requests.
  • Co-ordinate and schedule Full-time and Part-time staff to create a weekly schedule to ensure all programs/rentals that take place in the facility are staffed, including but not limited to: On-field clinics, birthday parties, late night shifts and field rentals.
  • Using the online system (EZ Facility), maintain the facility schedule including entering and updating the weekly matrix to accurately reflect the week’s bookings.
  • Ensure daily maintenance and upkeep of the Globall Sports Center.
  • Ensure all supervisor staff have the right uniform and are suitably dressed for all shifts.
 
Rentals
  • Draft, negotiate and enforce all rental agreements and contracts, for facility use, and financial agreements for all external bodies 
  • Manage and book all field rental enquiries in a swift and professional manner.
  • Manage existing, and build new, rental group and special event relationships to ensure the facility is operating a maximum capacity and profitability.
  • Ensure the online system (EZ Facility) is up to date with accurate reflection of weekly and seasonal rentals.
  • Manage all GSC Indoor Facility billing and invoicing, ensuring all payment schedules are up-to-date and outstanding balances are collected.
  • Ensure the appropriate staff cover is scheduled for the facility, including but not limited to, daytime, evening and weekend rentals and late-night shifts.
 
Birthday Parties
  • Create a database of all participants within Globall Sports Center, LI Rough Riders and LISC listed by date of birth for the sales team to utilize
  • Manage and book all birthday party enquiries in a swift and professional manner, including constant communication with the client in the lead up
  • Ensure all birthday parties are staffed appropriately and all staff understand the details of each party, conducting training if needed.
  • Manage all birthday party billing and invoicing, ensuring all monies are collected.
  • Ensure all Birthday Party targets set by senior management are met.
 
Adult Leagues
  • Develop, build upon, and manage the operation of all Adult Sports Leagues within the facility for Men, Women and Co-Ed.
  • Ensure all Adult Leagues are at capacity for each season (as per targets set by senior management)
  • Create and manage all schedules for all leagues operating in the facility, including ensuring the correct scores, stats and league tables are up to date.
  • Manage all Adult Leagues billing, invoicing, and monies collection.
 
Youth Indoor Tournaments & Leagues
  •  Work with the League and Tournament Director to ensure the facility field space is scheduled for all tournaments and leagues in the calendar year.
  • Assist in the on-site management of the indoor leagues and tournaments including, but not limited to, team check-in, team coordination and facility set-up.
 
Rough Rider Clinics & Camps
  • Liaise with the Community Program Manager to set the season schedule for all Long Island Rough Riders clinics & camps to be held within the facility and plan ahead for one entire calendar year.
  • Ensure that all clinics are appropriately staffed at the front desk for each season/week.
  • Ensure all fields being used during the clinics & camps are clear and ready for use and coach set up.
  • Work with the Community Program Manager to ensure all Globall Sports Center equipment needed for the clinics & camps is available and in good state of repair.
  • Be “the face” of the facility at all clinics & camps, assisting the Community Program Manager with registration and check-in, ensuring it operates smoothly and all participants feel welcomed to the facility and know where to go on-field.
  • Ensure front desk staff are properly trained in the operation/procedures for any concessions sold at the Globall Sports Center front desk
 
Recruitment, Orientation and Management of GSC/LIRR Employees
  • Aid and assist in the organization of GSC part-time employee interview process, including the hiring and training of new employees specific to the Indoor Facility.
  • Conduct a comprehensive orientation training program at the start of each new employee’s contract covering all the major aspects of the company and facility procedures.
  • Monitor performance and completion of duties of all Globall Sports Center staff and re-train where necessary.
 
Budget & Financial Management
  • Work with senior management to develop & manage a yearly budget to encompass all revenue streams facility to ensure maximum profitability.
  • Manage and achieve short- and long-term financial goals and targets for Globall Sports Center as set by senior management.
  • Maintain an up to date record of all income for the facility
  • Correctly input all payments into the EZ Facility online system to ensure all client accounts are up to date.

Team Responsibilities:
  • Maintain day to day communication with supervisor while attending staff meetings as required.
  • Assist with the operations of Globall Events, including but not limited to, Long Island Rough Riders matches, tournaments, special events, etc.
  • Adhere to all budgetary guidelines while obtaining approval for all financial matters that pertain to each business segment of the Company.
  • Ensure day to day communication with management while providing weekly analysis of work, maintaining current and accurate records of individual work.
  • Maintain the highest possible level of public image, professionalism and integrity to all customers, sponsors and Company employees.
  • Develop and increase contact management database, includes inputting and importing data into Company’s customer relation management software.
  • Manage and direct phone inquiries to appropriate departments while responding to customer inquiries with up-to-date and accurate information.
  • Ensure proper compliance of brand identity within Company’s guidelines, including wearing appropriate apparel for all Globall Events

Qualifications:
  • 4 year college degree required.
  • 3+ years of experience in a sports related environment dealing with customer service, scheduling and staffing procedures.
  • Must be customer service orientated with a passion for achieving goals and operating within a professional sporting organization.
  • Positive Attitude and strong work ethic are a must.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as a team member in a fast-paced environment.
  • Computer knowledge and/or experience including but not limited to Microsoft Word, Excel, PowerPoint, Outlook.
  • Experience using EZ Facility preferred.
  • Ability to speak Spanish preferred but not essential 

Hours:
  • Total of 40 hours per week
  • Specific days and times are varied based on the needs of the facility.
  • Hours worked will be between 7am-midnight (Monday-Sunday)
  • Hours to be completed as a mixture of on-site sports facility location and at LIRR / Globall Corporate Office 

 Compensation Package:
  • Competitive salary commensurate with experience

Hiring Practices:
  • The job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
  • The Long Island Rough Riders recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. The Rough Riders may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
  • Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by the employer for a visa.

Equal Employment Opportunity:
  • The Long Island Rough Riders strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Job Questions:

  1. Are you legally eligible to work in the United States?

  2. Would you require relocation assistance?

  3. Have you worked within an Indoor Sports Facility in any capacity previously? Please explain.

  4. Have you operated Youth and/or Adult Leagues and Tournaments in any capacity previously? Please explain