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Womem's 15s Manager - Independent Contractor with USA Rugby in Chula Vista, CA

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Job Title: Women’s 15s Manager
Employer: USA Rugby
Job Status: Contractor, Part - Time
Job Location: Remote

Reports To:
  • Women’s High Performance Director
  • Women’s 15s Head Coach (Operational Reporting Line)
Term: September 1 2019 – December 31 2020

Objective of Women’s 15s Manager:
The W15s Team Manager has a primary role to ensure the optimum environment is in place for
the National Senior Women’s 15s Team to prepare and succeed on the World Stage.
Role of the Women’s 15s Manager:
The W15s Team Manager will be required to support the WNT 15s Head Coach and HPD-W
with team activity planning, team administration and touring requirements. The W15s Team
Manager is responsible for all logistical organization for W15s assemblies, tour
budget management, pitch-side management at tournaments and direct communication with
players and team staff members.

Core Responsibilities & Priorities:
The W15s Team Manager will be responsible for performing the following roles, and/or
delivering the following outcomes for the W15s Program.
  •  Program Administration & Logistics
  • Tour Management Activities
  • Age – Grade Operations Oversight & Management
    Program Administration & Logistics:
  • Work with HPD-W & Head Coach to coordinate all program logistics with regards to
    scheduled events, tours, camps, regional programming, scouting events and selection
    processes;
  • Deliver operational budgets in accordance with planning guidelines, budget limitations and
    tour agreements;
  • Ensure that all the USA Rugby data entry pertaining to squad members and events is up to
    date
  • Manage process of kit, equipment and supplies ordering & preparation in collaboration with
    HPD-W and Team Services and in accordance with budget allocation and order policy.
  • Manage player rosters based on team selection
  • Work with Head Coach to manage the communication of information pertaining to training
    camps and tour details with all players and staff
  • Lead the process of coordinating and booking all flights, accommodations, ground transport,
    training facilities etc. Ensure that all bookings are in accordance with budget guidelines.
  • Work with Head Coach to manage the process of tour itineraries and training schedule
  •  Manage and monitor the proper registration and insurance for all squad members: both
    players and team staff;
  • Manage all documentation that is required by USA Rugby, World Rugby, national unions,
    national authorities, airport authorities, border officers, travel agencies and USA Rugby’s
    insurance policies
  • Manage all medical support requirements in conjunction with HPD-W, Head Athletic Trainer
    and Director of Medical Services

Tour Management Activities:
  • Coordinate daily/weekly schedules and agendas, connecting day to day operations with
    the tour itinerary;
  • Ensure players are kept up to date with information around team activities, assemblies
    and scheduling;
  • Ensure comprehensive understanding of available budget per assembly/tour prior to
    commencement of tour. Receive prior written authorization from HPD-W before incurring
    expenses that will result in either line item or cumulative budget overages.
  • Management of tour budgets when coordinating logistics and post-tour budget
    reconciliation, including credit card coding with detailed receipts and submission of any
    staff members approved personal expenses for reimbursement;
  • Coordinate all tour/assembly schedules and agendas, connecting day to day operations
    with the tour itinerary;
  • Coordinate all ground transportation to and from hotels, airports, training, venues, etc.;
  • Manage all accommodation from check-in to check-out (assign room lists, meeting rooms,
    team rooms, etc.) and monitor all hotel expenses to ensure a separation of USA Rugby
    expenses from personal expenses of squad members;
  • Liaise with all key hotel staff, including Hotel Manager and Kitchen Staff, to coordinate use
    of services and facilities as well as food and beverage requirements when needed;
  • Ensure all training facilities and equipment has been booked and is available for
    scheduled sessions;
  • Act as liaison between the team and the Host Union when on tour;
  • Coordinate all media/press requirements while on tour under advice from USA Rugby
    Communications department with approval from the Head Coach. Liaise with USA
    Rugby’s Communications Department with regards to tour updates, match reports, etc.;
  • Lead and support any emergency issues on tour that require management;
  • Manage player and team conduct in closed and public settings. Deal with discipline on
    an as needed basis;
  • Manage the needs and protocols established by the Medical and Strength & Conditioning
    staff;
  • Organize and lead management meetings while on tour in order to maintain
    communication and organization within the team;
  • Manage all Game Day operations; including preparing the Game Day Run Sheet,
    completing Team Sheets and coordinating scheduled Post-Match functions;
  • Organize social activities with input from the team. Manage and coordinate the logistics
    around such activities;
  • Act as an ambassador for USA Rugby to engage full support from National Team Staff
    and athletes in relation to any community outreach and sponsor events;
  • Submit continuing progress tour reports to the Head Coach and Manager, High
    Performance on an agreed upon basis
  •  Other duties as required by Head Coach and HPD-W
Age Grade Operations Management:
  • Work with HPD-W to develop and implement appropriate Age Grade management systems
  • Work with HPD – W to develop operational budgets for Age Grade programs and events
  • Oversee and provide project management support to Age Grade managers to ensure
    alignment with Team Operations Manual, processes, time lines and appropriate budget
    management
  • Support Age Grade kit ordering and allocation of master kit supply appropriately across Age
    Grade programs.
  • Support Manager Development & Education Seminars

Required Knowledge, Skills & Abilities:
  •  An ability to work independently without supervision but in accordance with
    documented policy and procedure guidelines;
  • A record of working as a team member, as well as a history of performing in
    situations that require self-leadership and initiative;
  • An ability to balance team / athletes needs and goals with those of the administration
    of USA Rugby;
  • A background that displays people management and people leadership skills and
    attributes;
  • A background that displays excellent stakeholder relations and workplace co-
    operation;
  • Knowledge and/or experience of National / International sport that may have been
    gained from a playing or administrative background or some other involvement within
    the game that has required the individual to understand the needs of athletes,
    coaches, performance environments, etc.;
  • A comprehensive understanding of team management would be highly desirable
  • Excellent organizational and planning skills;
  • Computer literacy especially with internet, player tracking systems, spreadsheets,
    word processing and power point presentations;

Preferred Education and Experience:
  • A post-secondary degree in a management discipline and/or sports management
  • Proven experience and success at managerial functions

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

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