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Administrative Assistant: Competition Licensing Evaluation & Safety with United States Equestrian Federation in Lexington, KY

United States Equestrian Federation jobs
Sports Jobs in Lexington, KY
Administration/General Management: Administrative/Executive Assistant
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Under general direction of the Director of Competition Licensing, Evaluation & Safety, the primary focus of the Administrative Assistant is to provide advanced administrative assistance to all members of the Competition Licensing, Evaluation & Safety department.  The Administrative assistant monitors Pending and Comparable competitions in the US Equestrian competition database (AHSD) and assists in the management of the US Equestrian Competition Calendar. This position also provides member service and technical assistance to competition managers, secretaries, and licensees related to the online Competition Management Dashboard online competition renewals.  The Administrative Assistant provides clerical support, scanning, and electronic filing of documents, including, but not limited to, Accident/Injury Reports, Competition Report Addendums, License Agreements, Change Requests, and Cross Country Fall Forms.  This position assists the Managing Director of Competitions in the processing of competition rating reclassifications and processes License Cancellations and Competition Contact/Manger/Secretary updates.  This individual is responsible for complying with the US Equestrian Document Destruction and Retention Policy and other duties as assigned by the Director of Competition Licensing.
 
ESSENTIAL TASKS & RESPONSIBILITIES:
  •  Calendar Management: Reviews and monitors Pending, Comparable, and Unapplied Competitions in AHSD to ensure timely renewals and approvals of competitions.  This includes the applicable contact and follow up with competition managers regarding a lack of application, license issues, and outstanding agreements. Verifies that data in AHSD is correct and accurate while conducting follow up regarding competitions. 
  • Document Retention/File Management: Performs scanning, uploading, and filing in accordance with US Equestrian Document Retention Policies.
  • Provides Member Service and Technical Assistance to competition managers, secretaries, and licensees related to the online Competition Management Dashboard as well as to Stewards/TDs relating to competition and accident reports.
  • Competition File Modifications: Processes contact, manager, and secretary change requests and cancellations requested by Competition Management.
  • Assists the Managing Director of Competitions in the processing of competition rating reclassifications, issuance of reclassification letters, and applicable License Agreements.
  • Performs general clerical duties associated with Competition Licensing, Competition Steward and Technical Delegate Reports, and Accident Reports.  Assists with the implementation of Quality Control Programs. Processes application to collect Mandatory participation fees from Affiliated Associations.
 
JOB SPECIFICATIONS:
EDUCATION – Associate’s degree or higher required. High school diploma plus two years of experience may substitute for degree requirement (in addition to experience outlined below).  EXPERIENCE – At least one year of office or clerical experience required.  Experience in the equine industry is strongly preferred.   

SKILLS AND ABILITIES: Strong oral and written communication skills are requiredMust be proficient in Microsoft Office applications, particularly Outlook and Word.  Attention to detail, excellent typing ability, and capability of handling ever-changing priorities are required.  Working knowledge of equestrian sport, equine background, and knowledge of Federation rules preferred.

**On your application, please attach a resume in either Word document or PDF format.  Applications that do not meet this requirement will not be forwarded to the hiring manager.**

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. 

Job Questions:

  1. How did you hear about this job?

  2. Are you legally eligible to work in the United States?

  3. Have you ever been convicted of a crime? Please note that this information will not automatically disqualify you for employment

  4. If you do not live within commuting distance of Lexington, KY, are you willing to relocate at your own expense?

  5. Please list any relationships and/or relatives you have currently employed with the United States Equestrian Federation.

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