Events Collateral Coordinator - IRONMAN (Tampa · FL · Open to Remote)

Sports Jobs in Tampa · FL · Open to Remote
Administration/General Management: Administrative/Executive Assistant
Event Collateral
  • Manage collateral calendar to ensure all production deadlines are met
  • Responsible for designing and building out all event collateral, including but not limited to Spectator Guides, regional Traffic Impact Notices, Final Information, Event Posters, Athlete Guides, and Event Schedules
  • Work directly with Race Directors and Athlete Services team to ensure accuracy in all event Athlete Guides, making any necessary updates as they occur
  • Oversee the editorial process for all Event Schedules and Athlete Guides
  • Work directly with the Athlete Development team to ensure the Tri Club and IRONKIDS program details are included in necessary collateral
  • Work directly with the IRONMAN Foundation and Account Managers to ensure charity and partner inclusions are incorporated into Athlete Guides
  • Manage collateral timeline and ad placement with the sales team
  • Manage the posting of all event collateral to event sites
  • Promote collateral on social media
  • Work directly with appropriate vendor to ensure on-time production and delivery of all event collateral

Information Services Design
  • The responsibility of select collateral pieces will be shared amongst the Information/Athlete Services team
  • Assist with website design and editing

Athlete Services Event Assist
  • Event Assist is responsible for traveling to designated events and assisting Athlete Services Team Lead on all tasks and duties during event week.

Banquets Assist-subject to change
  • Banquet Assist is responsible for traveling to designated events to execute banquet planning on-site

Position Requirements
  • College Degree
  • Strong attention to detail
  • High degree of organization
  • Ability to travel (approximately 10-12 weeks) per season
  • Ability to work under tight deadlines
  • Ability to work well with a team and adjust to changing scenarios quickly and effectively
  • Exceptional written and verbal communication skills
  • Proficiency in Microsoft Office
  • Proficiency in Adobe InDesign
  • Ability to lift 25-30 pounds
  • Strong Editorial Skills
  • Reports to Athlete Services Manager

Work Environment:
Office Environment is an open floor plan with little privacy.
  • Average weekly workload is between 40-60 hours, but may commonly require long hours including evening and/or weekend hours throughout the year.
  • When at an event, employees may be exposed to adverse weather conditions and long on-site hours
  • When traveling to an event employees will share hotel rooms, flights, taxis and rental cars

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Questions:

  1. Do you have a college degree?

  2. Are you able to work an average of between 40-60 hours, but may commonly require long hours including evenings and/or weekend hours throughout the year?