U.S. Equestrian Federation

U.S. Equestrian Federation Careers

Athlete & Horse Services Coordinator - US Equestrian (Lexington · KY)

US Equestrian jobs
Sports Jobs in Lexington · KY
Administration/General Management: Administrative/Executive Assistant
**Please attach a resume in either Word document or PDF format. Preference will be given to applicants who provide an updated resume.**

*Indefinite Hybrid remote/in office option available *
(Eligible after satisfactory completion of training period)

This position supports the Federation’s mission and vision by demonstrating a commitment to exemplary member service, as well as a collaborative spirit, equality, fairness, respect, and accountability.
Under general supervision of the Director Athlete & Horse Services, this position is responsible for assisting within the department in various areas. An ongoing responsibility is the processing and management of FEI Horse and Rider Registrations. This position would also assist with passports processing including issuance and revalidation, as well as name, ownership, and nationality changes; reviewing letters of permission from foreign NGB’s; performing basic clerical duties associated with the position; and assisting with other duties in the department on an as-needed basis.
Duties and Responsibilities:
  • Developing and distributing FEI Registration forms, maintaining files, processing and verifying horse and rider information in AHSD and the FEI website, communicating effectively with riders and the FEI regarding registration, and working productively with Discipline Directors and Passport Representatives to verify riders and horses are registered for events.  
  • Reviewing, evaluating and processing passports for validation, revalidation, change of ownership, change of nationality, and/or duplicate issue, and processing and approving national passport applications.
  • Reviewing letters of permission from foreign NGB’s.  Processing those requests once permission is granted.
  • Performing filing and other clerical duties associated with the position.
  • Assisting on an as-needed basis with processing of other department processes. 
Goals and Objectives:
  • FEI Registrations should be processed correctly and in a timely manner. 
  • Passports are processed correctly and within the expected timeframe.
  • An exceptional level of customer service is provided to both internal and external customers. 
  • Appropriate and complete files are maintained and other clerical and accounting related duties are performed effectively.
  • The Supervisor remains informed regarding the status of projects and relevant issues impacting the department.
  • All communication is expected to be processional, friendly, and accurate. 
  • The person within this role should help to foster a positive, helpful, and energetic work place. 
Required, Knowledge, Skills & Abilities:
  • Detail-oriented and able to prioritize tasks. 
  • Excellent customer service skills. 
  • Effective oral and written communication skills.  
  • Competency in the use of Microsoft Word and Excel.  
  • Knowledge of equine anatomy and a general equine background.
Education and Experience:
  • High School diploma or equivalent preferred.  
  • Some college preferred.
  • Minimum one year of experience in a customer service or office environment required.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups.

Job Questions:

  1. How did you learn about the position?

  2. Are you legally eligible to work in the United States without employer sponsorship?

  3. Have you ever been convicted of a crime? Please note that answering yes to this question does not necessarily exclude you from employment.

  4. If you answered yes to the above question, please explain.

  5. Please list any family, friends or relationships with anyone associated with US Equestrian.

  6. Are you currently a USEF member? If so, please list your member #.

  7. What is your salary range? Please put exact numbers, answers of N/A or negotiable may not be considered.

  8. If selected, what would be your date of availability?

  9. Do you have proof of vaccination from COVID-19 or able to receive this before hire if you were offered the position? (This is a requirement of employment)

  10. This position is based in Lexington, KY, are you able to work onsite in Lexington, KY?

  11. If you do not live within commuting distance of Lexington, KY, are you willing to relocate at your own expense?