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Executive Assistant, Talent Representation - On Location (New York · NY)

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Administration/General Management: Administrative/Executive Assistant

Job Description

WME, a major worldwide talent agency, is seeking a highly organized and detail-oriented Executive Assistant to support a Senior Executive in our New York office.

Key Responsibilities and Accountabilities

  • Effectively manage Senior Executive’s calendars, including setting, re-scheduling, and confirming multiple meetings and conference calls in the Talent Representation space
  • Arrange travel plans as needed, including purchasing tickets, creating itineraries, and arranging transportation to and from airport to locations
  • Coordinate with the global team and other executives for meetings agendas and deliverables
  • Manage heavy phone detail and expense reports, authorizations, and approvals, etc. all in line with company policies and procedures
  • Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, speeches, presentations, and news releases
  • Screen requests to determine priority level, including visitors, phone calls, and incoming correspondence
  • Ensuring smooth flow of the workday with proactive schedule prep and contingency planning
  • Liaise internally and externally as necessary with all levels of personnel, clients, and business associates
  • Update and maintain internal online filing systems
  • Participate in special project assignments on an as-required basis

Knowledge and Experience

  • College degree preferred, but not required.
  • Highly proficient in Microsoft Office Suite, with emphasis on Excel

Skills and Abilities

  • Professional, detail-oriented, motivated, and proactive
  • Demonstrated ability to operate in a fast-paced environment, responding to issues promptly with a strong orientation toward customer service and teamwork
  • High level of integrity and ability to deal with highly confidential information in a professional manner and maintain the utmost discretion and confidentiality
  • Exhibit strong organizational skills and ability to balance and handle multiple tasks deadlines with accuracy
  • Ability to communicate effectively with all levels of employees, management, and customers
  • Strong interpersonal and teamwork skills, including adaptability, personal effectiveness, and the ability to establish quick rapport
  • Strong writing, proofreading, and editing skills
  • Work well under pressure and in a fast-paced environment and make decisions with informed discretion
  • Must have professional phone etiquette
  • Interest in talent representation a plus

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.