Payroll Specialist - Legends (Indianapolis · IN)

Legends Jobs
Jobs in Indianapolis · IN
Accounting and Finance: Accounts Payable/Accounts Receivable/Purchasing
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Founded in 2008, Legends is a premium experiences company with six divisions operating worldwide – Global Planning, Global Sales, Global Partnerships, Hospitality, Global Merchandise, and Global Technology Solutions – offering clients and partners a 360-degree data and analytics fueled service solution platform to elevate their brand and execute their vision. Currently, Legends works with marquee clients across business verticals including professional sports; collegiate; attractions; entertainment; and conventions and leisure. We are the industry leaders in designing, planning and realizing exceptional experiences in sports and entertainment. For more information, visit and follow us on Facebook, Twitter and Instagram @TheLegendsWay.



Legends Global Merchandise’s vision is to be the premier retail and merchandising company in the world. We offer a fully customized, customer-centric, omnichannel shopping experience for fans worldwide. Our vertical service solution allows us to provide the latest trends, styles, designs, and brand collaborations for different categories. We are not focused on the traditional margin-based buying programs currently in place at other venues. Conversely, we see the value in using the merchandise program as an extension of our client’s brand. For our in-venue, e-commerce and pop-up operations, Legends sets the standard when it comes to a unique shopping experience. We pride ourselves in creating a customized portfolio of inventory based on the property. We do not take the same inventory buy across all of our partners. Different guests want different things, and we are here to build a tailored retail experience.



The Payroll Specialist will assist with day-to-day payroll operations and the accurate and timely processing for our multi-state weekly and biweekly payrolls.



Responsibilities include:

  • Responsible for all aspects of bi-weekly payroll within UKG (Ultipro) payroll system including timely processing of pay, benefits and employee allocations along with any changes needed to be made to these categories during the period.
  • Review and process employee new hire/rehire information and terminations;
  • Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Interface with human resources and operations personnel on a daily, weekly, and monthly basis.
  • Interfaces with managers and, when necessary, employees to ensure all hours worked are entered into the timekeeping system and all are approved by the respective supervisor.
  • Prepares and maintains accurate records and reports of payroll transactions.
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Facilitates audits by providing records and documentation to auditors.
  • Assists employees with questions/concerns, working to resolve discrepancies as a sense of urgency.
  • Create and run ad hoc Business Intelligence reports
  • Multiple worksite and labor statistic reporting
  • You’ll collaborate with venue finance and accounting personnel to continuously improve processes and transitions of work.  Our ideal candidate will have a solid accounting background with experience in the hospitality industry.
  • These functions may include, but are not limited to, establishing and maintaining accounting principles, practices and procedures, preparing/overseeing the preparation and evaluation of daily, weekly, and monthly financial operating reports and presenting findings and recommendations to Senior Management.



To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Bachelor’s degree in a relevant field preferred and/or combination of education and comparable experience working with payroll for a minimum of at least a minimum of 2 years
  • Must have a solid understanding of payroll processes and procedures.
  • Demonstrate knowledge of payroll tax and Wage and Hour laws and regulations is required.
  • Able to maintain a high level of confidentiality.
  • Experience working with UKG (UltiPro) System preferred
  • Experience with employee benefits administration a plus
  • Proficiency in Microsoft Office, Word, Excel, and Outlook is required.
  • Strong attention to detail required
  • A positive, upbeat and professional attitude and strong work ethic
  • You must be self-motivated and a team player
  • Typical work week is Monday-Friday with nights and weekends as needed
  • Superb verbal/written communications and organizational skills 



Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.



Location: On Site 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.