JOB SUMMARY
We are seeking a highly organized and detail-oriented Accounts Payable Coordinator to join our Sports and Entertainment Shared Service team. The successful candidate will be responsible for coordinating the timely and accurate processing of a high volume of vendor invoices and payments related to the sports and entertainment industry.
Key Responsibilities:
- Processes invoices ensuring verification of accounts, addresses, payment, proper taxation, and payment terms through our accounting system
- Initiates creation of new vendors and obtains proper bank information and tax paperwork
- Processes weekly and daily check runs
- Audit expense reports in Oracle for proper documentation, GL coding & adherence to the travel and entertainment policy
- Review Import Error and Rejected Invoice files weekly and correct coding and approval routing issues
- Review outstanding check issued report and follow up with suppliers on all uncashed checks monthly
- Follow-up weekly on unapproved invoices with Department Heads and provide necessary support to push invoices through the approval hierarchy
- Reach out to suppliers monthly to receive outstanding invoice statements
- Respond to supplier inquiries regarding payment status and invoice discrepancies
- Assist with month-end and year-end close processes related to accounts payables
- Fulfill annual tax filing requests
- Identify opportunities for process improvements and collaborate with accounting team to implement changes
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES
- Associate degree in accounting, finance, or a related field
- 2+ years of experience in high volume accounts payable, preferably in the sports and entertainment industry or a shared service center environment
- Proficiency in accounting software systems and Microsoft Office Suite, particularly Excel
- Strong attention to detail and accuracy in data entry and record keeping
- Excellent communication and interpersonal skills to interact with vendors, internal departments, and team members
- Ability to work in a fast-paced environment, meet deadlines, and prioritize multiple tasks
- Understanding of generally accepted accounting principles (GAAP) and accounts payable best practices
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
