Athletics Administration Coordinator

University of California, Berkeley
Berkeley, CA
Administration/General Management: Office Manager
The Department of Intercollegiate Athletics consists of more than 275 staff members and coaches and sponsors 30 varsity sports programs.  These 30 programs include more than 850 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA).  We are currently seeking an Athletics Administration Coordinator who will work within the department’s Administration unit.

The Athletics Administration Coordinator will assist the Athletics Department senior staff with various administrative responsibilities, such as compiling data for various reports/audits, produce summaries and reports, assist with meeting preparation, and provide general operational support.

Job Description:
This position will provide and assist with organizational tasks that include tracking meeting minutes, compiling data for various reports/audits, producing summaries and reports, assisting with meeting preparation, and providing general operational support in various search processes, and assisting with NCAA committee and Pac-12 Committee tasks as assigned.  The position will design and deliver direct communication materials to various employees and students in the department.  This position will also be a backup for the Business Office (assist with procurement request and preparing travel and entertainment reimbursements), Development Office (event preparation, stewardship activities, etc.), and other units as necessary.

Responsibilities:
  • Provide general support to senior staff with completion of administrative and operational responsibilities.
  • As assigned, assists in the collection of data to prepare reports for outside reviews and audits (i.e. TFIA, UAB, GEDs, OCR, etc.). Produce summaries and reports related to Pac-12, NCAA, and Campus issues to ensure sports administrators and senior staff are appropriately informed.
  • Help develop agendas, required reports, provide post meeting notes, travel expense reports, travel planning, interview coordination and answering the phones. Manage the ordering of office supplies.
  • Assist various units including but not limited to, the business office, development office etc. with special projects.
 
Required Qualifications
  • Acquires specialized knowledge of program activity and best practices. 
  • Demonstrated experience handling high level of customer service.
  • Experience working with a University student-athlete or similar population.
  • Problem-solving skills; multi-task, work with frequent interruptions, and effective listener.
  • Must be proficient in the use of basic computer applications.
  • Excellent organizational skills and ability to multi-task with demanding timeframes.
  • Ability to use discretion and maintain confidentiality, particularly surrounding sensitive and high profile issues.
  • Ability to use sound judgment in responding to issues and concerns. 
  • Familiarity with NCAA and PAC-12 Conference regulations and procedures.
  • Bachelor’s degree or equivalent training/experience.

Preferred Qualifications
  •  Demonstration of high levels of energy, creativity, and initiative.
  • Master’s degree candidate preferred.
  • Knowledge of applicable rules and regulations of the Pacific-12 Conference, the National Collegiate Athletic Association (NCAA), as well as other associations and agencies to which the Berkeley campus of the University of California adheres, and, at all times avoid any and all violations of these rules and standards.
  • Previous experience in an Intercollegiate Athletic Department.

For more information on our department, please visit www.calbears.com.  The University of California, Berkeley is an Equal Opportunity/Affirmative Action Employer.This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.  
 
It is mandatory that you apply for this position on the Berkeley Jobs Website by visiting http://jobs.berkeley.edu, indicating job #24475.  Please include a cover letter, resume, and three references submitted as a single attachment with your application.

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