Pegula Sports and Entertainment




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CURRENT JOB OPENINGS -- Opportunities are available within the following categories:

Operations Administrative Assistant - KeyBank Center (Buffalo · NY)

KeyBank Center jobs
Sports Jobs in Buffalo · NY
Facility Operations/Event Staff: Facility/Venue Management

Position Summary:

The Operations Assistant provides administrative and organizational support to the Arena Operations staff and Arena Operations managers as needed.

Responsibilities:

  • Input payroll scheduling and check timesheets in UltiPro for accuracy before approval by department manager.
  • Call employees to provide schedules and make any schedule adjustments.
  • Log and track time off requests and call offs for building services staff.
  • Complete, track, and close department work orders using eMaintenance.
  • Maintain files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.
  • Notifies Human Resources of LOA and verification of employment requests.
  • Coordinate with HR to schedule interviews.
  • Meets with new hires to enroll them in the timeclock and provide a facility tour.
  • Complete and track department purchase orders and invoicing.
  • Compile checklists and distribute to staff for completion.
  • Provide administrative support for budgeting and Cap/Ex to include research, compiling data, and preparation of summary reports.
  • Perform other related duties as necessary.

Requirements:

  • 2+ years of administrative experience
  • Associates Degree preferred
  • Bi-Lingual (Spanish/English) ability preferred
  • Overall good computer skills including proficiency with MS Office applications
  • Must be able to occasionally lift up to 25 lbs.

Competencies

  • Strong organizational and time management skills
  • Proficient math/reading ability
  • Positive and effective communication, both oral and written
  • Excellent interpersonal skills

Experience

Preferred
  • 2 year(s): Administrative experience

Education

Required
  • Associates or better

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