Position Summary:

The Operations Assistant provides administrative and organizational support to the Arena Operations staff and Arena Operations managers as needed.

Responsibilities:

• Input payroll scheduling and check timesheets in UltiPro for accuracy before approval by department manager.
• Call employees to provide schedules and make any schedule adjustments.
• Log and track time off requests and call offs for building services staff.
• Complete, track, and close department work orders using eMaintenance.
• Maintain files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.
• Notifies Human Resources of LOA and verification of employment requests.
• Coordinate with HR to schedule interviews.
• Meets with new hires to enroll them in the timeclock and provide a facility tour.
• Complete and track department purchase orders and invoicing.
• Compile checklists and distribute to staff for completion.
• Provide administrative support for budgeting and Cap/Ex to include research, compiling data, and preparation of summary reports.
• Perform other related duties as necessary.

Requirements:

• 2+ years of administrative experience
• Associates Degree preferred
• Bi-Lingual (Spanish/English) ability preferred
• Overall good computer skills including proficiency with MS Office applications
• Must be able to occasionally lift up to 25 lbs.

Competencies

• Strong organizational and time management skills
• Proficient math/reading ability
• Positive and effective communication, both oral and written
• Excellent interpersonal skills

Experience

• 2 year(s): Administrative experience

Education

• Associates or better