Operations Purchasing Assistant with AMBS+E in Atlanta, GA

AMBS+E jobs
Sports Jobs in Atlanta, GA
Administration/General Management: Office Manager
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Position Summary
Functions as the primary purchasing agent for all materials and services required to run the Stadium Operations Department.

Roles and Responsibilities
Purchases materials and services;
  • Receives purchase requests from Stadium Operations department members;
  • Researches products and vendors; writes RFP’s (request for purchases); obtains competitive bids; creates bid tabs; vets vendors and service provider credibility;
  • Creates PO’s (purchase orders); tracks and confirms deliveries from inception to dock;
  • Manages credit card purchases for the department; reconciles credit card statements;
  • Processes invoices for payment, coding invoices to the correct cost center and adds notes to better understand work billed;
  • Manages end of budget cycle budget code accruals;
  • Manages COI (certificate of insurance) validation process;

Creates reports and tracks KPI’s (key performance indicators)
  • Tracks total departmental purchases;
  • Savings due to competitive bidding;
  • PO’s vs. credit card (pct.) as a percentage of total dollars spent;
  • EBO purchases as a percentage of total dollars spent;
  • Environmental/Green purchases as a percentage of total dollars spent;
  • Reimbursables/billbacks for damage/department revenue as a percentage of total dollars spent;
  • Budget-to-Actuals and year-over-year budget analysis.

Primary department liaison to the Finance Department.
  • Creates MSA’s (master service agreements) when requested
  • Creates and manages purchasing strategies, policies and procedures
  • Manages Stadium Static Signage System

  • Orders new signage as requested;
  • Coordinates purchase or repair of damaged signage;
  • Maintains inventory of in-house materials to create temporary signage as requested or required;

  • Works closely with Inventory Control Specialist to manage spare part inventory levels, build relationships with vendors and periodically review pricing for competitive bid.
  • Works closely with Administrative Coordinator to build departmental event estimates for major events.
  • Assists in event preparation and execution as needed through physical inspection of public spaces for event readiness and dispatching of event set-up/ repair calls during events.

 Qualifications and Education Requirements
  • High school diploma/GED required (Associate degree or higher preferred)
  • Experience using financial systems; specifically Concur and Adaptive is a plus.
  • 3+ years’ experience in a purchasing or procurement role; proven history of effective supply management;
  • In depth knowledge of commonly used purchasing and contract terms; experience with value analysis
  • Excellent communication skills with proven track record for strong negotiation;
  • Proficiency in Microsoft products including Word, Excel, Publisher, PowerPoint; experience with database programs a plus;
  • Must be available to work 75% of major events; such as Atlanta Falcons, Atlanta United, concerts, etc.
  • Ability to work flexible hours including evenings, weekends and holidays.

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