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Donor Relations Internship - 500 Festival (Indianapolis · IN)

500 Festival jobs
Sports Jobs in Indianapolis · IN
Internship: Internship
Donor Relations Internship Opportunity | 500 Festival Foundation
Areas of Focus: Fundraising & Donor Relations
Full or Part-time opportunity
January 11, 2022 - June 03, 2022 
Supervisor: Christine Swarm, Executive Director, 500 Festival Foundation 
The Organization: The 500 Festival produces life-enriching events and programs that celebrate the spirit and legacy of the Indianapolis 500 and foster a positive impact on the city of Indianapolis and the state of Indiana. As a nonprofit community organization, we are uniquely positioned to leverage the brand, interest, and awareness of one of the city’s largest assets, the Indy 500, to create meaningful experiences that connect and strengthen our community beyond the day of the race.   
In order to accomplish this, the 500 Festival Foundation raises mission-critical funding to support the Festival’s free education, health and fitness, and leadership development programs, with a specific focus on expanding outreach to underserved and marginalized communities.
The People: The 500 Festival staff is 16 deep and packed with talented, hard-working professionals who care about our city, our state, and what the Indy 500 means to its history and culture. An additional 11 interns join us for the spring semester, and another 3,500+ volunteers help us make May a month-long celebration covered in Hoosier hospitality. 
The Atmosphere: The office culture is a blend of professionalism and fun with varying personalities and skillsets. We take our jobs seriously, but at the end of the day, we’re the Festival! Whether you’re planning the nation’s best half marathon, executing a flawless red carpet event, or producing one of the world’s largest parades, it’s hard work, but always fun and rewarding! 
The Candidates: We want the hardest working and most passionate students. If you’re looking for a career in the non-profit sector, have a willingness to learn, flexibility to put in some long hours in May, and you’d like to have a blast with a class of 10 other interns, then, join us this spring and help us support and produce the greatest month-long series of events on Earth. 
The 500 Festival Foundation seeks a Donor Relations Intern to support the Foundation’s annual and capital campaign fundraising initiatives. The ideal candidate for this position will possess strong customer service and organizational skills, written and oral communication skills, computer skills, strong attention to detail and the ability to manage databases. This position is responsible for support of donor stewardship processes, specifically gift and donor acknowledgment processing, database entry, campaign tracking and reporting, prospect research, office administration, and event assistance. The candidate will work under the supervision of the Foundation Executive Director and will interact with 500 Festival staff, board members, and donors on a regular basis.
The candidate must also be flexible and willing to gain hands on experience during the months of April and May for all of the 500 Festival events. This would include the ability to go above and beyond while gaining insight into some of Indiana’s largest events. All interns will learn about and participate in event set up, tear down, and production of all 500 Festival events and programs.
Job Responsibilities:
  • Manage the Bloomerang donor database including data input, tracking, and data maintenance.
  • Maintain updated records on all gifts, pledges, and solicitation transactions, including special event data.
  • Prepare and mail acknowledgement letters, receipts, pledge reminders, gift renewals, etc.
  • Coordinate stewardship activities with Board of Directors, campaign cabinet, and other fundraising volunteers.
  • Maintain updated records on all cultivation, solicitation, and stewardship efforts.
  • Assist in campaign and event preparation and administration through generation of accurate mailing lists and assistance with RSVP tracking and reporting.
  • Assist in the logistics of donor visits, board and cabinet meetings, and other events.
  • Help to maintain and update current prospect research and assist with conducting research on prospects.
  • Maintain Foundation communications and grants calendars.
  • Maintain and organize Foundation-related digital and printed documents and materials.
  • Provide administrative support to the Foundation Executive Director and Foundation Board of Directors as needed (reports, meeting packets, mailings, event materials, etc.)
  • Oversee front desk approximately 2-3 times monthly.
Compensation & Educational Requirements:  
  • The intern must obtain educational credit from an accredited college or university
  • The intern will earn a weekly stipend of $200 for full-time and adjusted accordingly for part-time that will be paid at the end of each month
  • No relocation or housing assistance is provided 
  • Training, education, and/or experience in philanthropy, development, donor relations, or a related field is recommended
Application Process:
  • Interviews will be conducted on a rolling basis as applications are received
  • The internship duration is expected to occur between January and June 2022, however specific start and end dates will be mutually agreed upon by and with consideration of the selected candidate’s degree requirements and the 500 Festival’s Spring 2022 event schedule.
  • Experience a behind-the-scenes look at the Month of May in Indianapolis
  • Assist in production of 500 Festival events and programs while gaining valuable insight
  • First-hand view and involvement in production of world-class events and programs 
  • Free, convenient parking during business hours 
  • 500 Festival branded apparel 
  • Opportunity to collaborate with community leaders and volunteers 
  • Two tickets to the AES 500 Festival Parade
  • Two tickets to the 106th Running of the Indianapolis 500 presented by Gainbridge
  • Professional development opportunities throughout the spring offered through the 500 Festival Leadership Development Program, presented by BKD
  • Great experience and fun!
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.