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Senior Executive Assistant - BARRETT-JACKSON AUCTION CO, LLC (Scottsdale · AZ)

Sports Jobs in Scottsdale · AZ
Administration/General Management: Administrative/Executive Assistant
Position Purpose:
Responsible for handling both executive assistant and personal assistant duties. Ensure that the office of the CEO operates in an efficient and effective manner by supporting heavy and ever changing calendar management, receiving high volume phone calls, making travel arrangements, handling or delegating personal errands, supporting event planning and other projects as needed. The Executive / Personal Assistant must possess exceptional verbal and written communication skills, tact and diplomacy, and above average time management skills.
Key Responsibilities:
  • Manage day to day schedule and calendar for the office of the CEO
  • Assist with daily tasks and projects as needed for the CEO
  • Coordinate travel arrangements for CEO
  • Monitor meeting requests and schedule accordingly
  • Critical interface with CEO’s or Company’s VIP guests
  • Collaborate with team members to create a smooth work flow and meet deadlines          
  • Monitor email correspondence to CEO and respond accordingly and in a timely manner
  • Follow up on action items in timely manner
  • Prepare necessary business correspondence including emails, letters, thank you notes, invitations, etc.; perform word processing of confidential documents
  • Perform professional and personal errands as needed
  • Travel as required
  • Develop and maintain an effective filing system
  • Transcribe materials as needed
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.              
  • Comfortable working in an entrepreneurial atmosphere
  • Must be extremely organized and able to multitask, coordinating several different projects at the same time
  • Advanced computer skills in Microsoft Teams, Excel, Word and Outlook
  • Proven ability to remain flexible in the work environment and manage multiple priorities under time constraints in a fast-paced environment, with a strong attention to detail
  • Exceptional oral and written communication skills
  • Highest degree of confidentiality, tact and diplomacy required
  • Ability to be pro-active and detail-oriented: must work successfully under pressure and handle all situations with the highest degree of professionalism
  • Ability to work independently and as part of a team
  • Levelheaded decision-making abilities
  • Ability to work under high demands and expectations
  • Ability to work non-traditional hours during peak season
  • Maintain professionalism, including phone etiquette, manners, appearance, attitude
  • Analyze problems and help with solutions
Education and/or Experience:
  • Bachelors’ degree and strong academic credential preferred
  • Minimum 10 years’ experience in support position to C-level or executive-level personnel
  • Extensive experience in private travel. Private jet management experience preferred
  • Live event, sports and/or entertainment experience preferred
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.