NHL Careers
Assistant, Consumer Products Licensing - National Hockey League (NHL) (New York · NY)
National Hockey League (NHL) Jobs
Jobs in New York · NY
Administration/General Management: Administrative/Executive Assistant
SUMMARY
Founded in 1917, the National Hockey League (NHL®) is the premier professional ice hockey league in the world, and is one of the major professional sports leagues in the United States and Canada. With more than 600 employees across offices in New York, Toronto and Montreal, the NHL is a global sports and entertainment organization committed to building healthy and vibrant communities using the sport of hockey to celebrate fans of every race, color, religion, national origin, gender identity, age, sexual orientation, and socio-economic status. At the NHL, we are looking for dynamic, energetic and impactful individuals who are committed to doing the same by sharing in our philosophy that Hockey is for Everyone – and inclusion belongs on the ice, in the locker rooms, boardrooms and stands.
Founded in 1917, the National Hockey League (NHL®) is the premier professional ice hockey league in the world, and is one of the major professional sports leagues in the United States and Canada. With more than 600 employees across offices in New York, Toronto and Montreal, the NHL is a global sports and entertainment organization committed to building healthy and vibrant communities using the sport of hockey to celebrate fans of every race, color, religion, national origin, gender identity, age, sexual orientation, and socio-economic status. At the NHL, we are looking for dynamic, energetic and impactful individuals who are committed to doing the same by sharing in our philosophy that Hockey is for Everyone – and inclusion belongs on the ice, in the locker rooms, boardrooms and stands.
BACKGROUND
The role shall provide administrative support to Senior Vice President and Group Vice President Consumer Products and operate as an extension of these offices. The position facilitates clerical and organizational tasks as well as internal and external communication with all league departments and NHL partners in connection with licensing consumer products functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Perform general office duties, including: answering phones and taking messages, arranging domestic and international travel, creating Purchase Orders, paying invoices, scheduling and coordinating in-person and virtual meetings, managing (Outlook) calendars, completing and processing expense reports, business plan document support, quarterly status reports, maintaining meeting minutes, business partner correspondence such as memos, letters of intent, licensee applications, contract filing and invoice reconciliations as well as coordinating meetings, schedules, and travel arrangements. The role executes digital presentations and partner databases/lists.
- Prepare and edit outgoing correspondence regarding matters of significance, to include email messages, memos, etc.
- Support the SVP, Group VP with presentations
- Perform specific functions to support the department’s work product including: specific researching, facilitate partnership introductions, contract routing, report writing, presentation building, partner & team communications, etc.
- Handle special requests, including gift purchasing
- Coordination of partner guest management, tickets to games and special events
- Organize onsite and offsite programs, events or conferences by arranging for facilities, travel, caterer, issuing information/invitations, coordinating speakers and controlling budget
- Flexible hours required, including nights, weekends, and holidays
QUALIFICATIONS
- Exhibit high energy and willingness to pitch in and help the larger team accomplish goals and work assignments
- Be a strategic and critical thinker who is forward thinking, detail-oriented, analytical and well organized
- Be able to maintain confidentiality and use upmost discretion when privy to sensitive information
- Have the ability to demonstrate uncompromised judgment and discretion with regard to interpersonal relationships
- Results oriented yet will possess sensitivity towards people and values
- Self-confident and resilient, with a high-level of enthusiasm
- Have well-developed interpersonal skills and the ability to relate to a wide variety of audiences, demonstrating strong communication skills
- Demonstrate excellent time management skills, including the ability to work independently and prioritize workload appropriately
- Familiarity with various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
EDUCATION AND/OR EXPERIENCE
- Bachelors Degree preferred
- Prior years of administrative assistant experience a plus; willingness to learn, adapt and work hard of greatest importance
- Must have excellent written and verbal communication skills
- Skilled in relationship building with a sincere tone and a high level of integrity and sense of confidentiality
- Highly proactive with a proven ability to multi-task; must be able to constantly and consistently prioritize workload of executives and oneself simultaneously
- Familiarity with retail, consumer goods, and fashion brands
The NHL offers U.S. regular, full-time employees:
Time to Recharge: Utilize our generous Paid Time Off (PTO) to focus on your well-being and ensure a healthy work/life balance. PTO includes paid holidays, vacation, personal and sick days, plus an extra day off for your birthday.
Ability to Focus on your Health: Along with competitive salaries, the NHL offers comprehensive health benefits to employees and their eligible dependents effective on their first day with us – there is no waiting period. The NHL subsidizes a large portion of the health benefits costs, therefore your cost for medical, dental and vision coverage is minimal.
We also offer our employees and members of their household access to our Employee Assistance Program (EAP) to support mental, physical, and financial health. In addition, employees have access to a digital wellness resource designed to improve health and happiness through courses in sleep, movement, and focus. These services are confidential and at no-cost to our employees.
Childcare Leave: Because your family is the NHL family, employees are offered comprehensive Childcare Leave to welcome your new addition. The primary caregiver to the child is entitled to up to 12 weeks of paid Childcare Leave, at full pay, following the birth, adoption, or placement of a child.
Employees that are not the primary caregiver to the child are entitled to up to 6 weeks of paid Childcare Leave, at full pay, which must be taken within the first 6 months following the birth, adoption, or placement of a child.
Confidence in your Retirement Goals: Participate in the NHL’s Savings Plan which includes a 401K (pre-tax and Roth options) plus non-elective (employer) contributions to keep your retirement goals on track.
A Hybrid Work Schedule: The NHL recognizes the value of flexibility in work locations/schedules to help our employees balance work/life priorities. Hybrid work schedules are available for a majority of our roles.
Our New Headquarters: Our new, state of the art, offices are located at One Manhattan West in Hudson Yards. When you’re in the office, you can conduct meetings in one of our high-tech conference rooms, have lunch with a view or play in the game room. Employees can also enjoy New York’s newest neighborhood that is home to more than 100 shops, culinary experiences, and public artwork.
A Savings for Commuting: Participate in the NHL’s pre-tax commuter benefit plan which helps offset the financial cost of traveling to and from our office.
NHL Partner Rates: Unlock exclusive pricing from our Partners that include savings on travel, consumer goods and services, plus the NHL Store.
Life at the NHL: In your first few days, you meet with your new teammates and the HR Team. You have the opportunity to learn more about the NHL and our workplace culture. Employees are invited to play hockey during our Tuesday Night Skate at Chelsea Piers, join our Employee Resource Groups and more. You are a part of our team and we encourage you to be your authentic self, adding to our dynamic workplace culture.
SALARY RANGE:
$55-60K
Actual base pay for a successful candidate will be determined based on a variety of job-related factors, including but not limited to: experience/training, market demands, and geographic location.
When applying, please be sure to include a cover letter with your salary expectations for this role. We thank all applicants for their interest in this opportunity, however only qualified candidates selected for an interview will be contacted. NO EMAILS OR PHONE CALLS PLEASE.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Job Questions:
This position will be based in our New York City Office. Are you willing and able to commute to our office for this position?
If you are not currently living in the tri-state area, are you willing and able to relocate at your own expense for this position?
Do you have the legal right to work in the United States?
Will you now or in the future require visa sponsorship to continue work in the United States?
What are your salary expectations for this role? (NOTE: We are NOT asking for your current salary or salary history)
How did you hear about this position? Where did you first see this role posted?
What role do you feel the Administrative Assistant serves in the office?
Based on the job description and your experiences what areas do you believe you would be able to contribute to immediately?
What software and office equipment are you proficient in using?
Do you have any experience working in sports entertainment, licensing, or retail, if so explain.
