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Coordinator, Events with Oilers Entertainment Group in Edmonton · AB

Oilers Entertainment Group jobs
Sports Jobs in Edmonton · AB
Facility Operations/Event Staff: Facility/Venue Management
*In order to be considered for this role, after clicking "apply now" above and being redirected, you must fully complete the application process on the follow-up screen. *

General Responsibilities:
  • Serve as the primary Rogers Place contact for all events as assigned
  • Collaborate with clients to manage all event details and execution plans
  • Work with suppliers for external event support and services
  • Create and distribute required reports for all Oil Kings home games and other events as assigned
  • Create, distribute and maintain event details and venue operational instructions including room and concourse layouts, and concourse activity details
  • Prepare cost estimates and cost summaries for assigned events and distribute to the appropriate stakeholders
  • Lead event planning and information sharing meetings to communicate and delegate event specifics to all stakeholders
  • Provide onsite event support and supervision for the duration of the event from set-up and execution to tear down
  • Prepare and distribute post-event reports
  • Ensure Rogers Place compliance, with City of Edmonton regulatory agencies as required
  • Assists Director, Event Operations with administrative duties and projects as assigned 

Core Event Assignments: Oil Kings brand and corporate events
  • Lead Oil Kings game-night planning through the regular season, and playoffs including the coordination of concourse activations, group sales initiatives, floor director coordination, and venue requirements
  • Ensure proper execution of event presentation components such as promotion hits, contestant participation, prizing, props and pre-game ceremonies specific to Oil Kings home games
  • Work closely with the Oil Kings event presentation department to coordinate Activation team resources and tasks
  • Coordinate and execute corporate events for all OEG brands and external clients
  • Coordinate VIP experiences for Live Entertainment and sporting events as assigned
  • Administrative duties as required

Supervision of the Activation Team:
  • In conjunction with the Event Coordinator, Oilers Brand, support overall hiring, orientation, event staffing in ABI software, payroll preparation in ABI software, and event-specific task assignments
  • Ensure adherence to OEG policies and procedures
  • Create and deliver training program at the beginning of every hockey season
  • Create and deliver a training program for Activation team leads with specific training on the Floor Director position
  • Provide Activation staff opportunities for growth through mentorship 
Education, Experience, and Skills:
  • High school diploma required
  • 3-5 years’ experience in Event Management, preferably in Sports and Entertainment or special events
  • Event Management Diploma or Degree/Diploma in sports management would be considered an asset.
  • Passionate for delivering excellent experiences
  • Highly organized, with time-management skills
  • Resourceful and proven ability to handle multiple projects simultaneously
  • Proven ability to maintain and foster positive relationships internally and externally
  • Strong negotiation and influencing skills
  • Excellent communication skills - written and verbal
  • Computer savvy – proficient in Microsoft Office and sharing folders.
  • Comfortable working on a project both in a team atmosphere and independently
  • Ability to meet deadlines in a timely manner and work under pressure
  • Ability to work weekends and evenings and at times untraditional hours of work

Job Questions:

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