2023 U.S. Open Long-Term Championship Administration Internship - United States Golf Association (USGA)
2023 U.S. Open Long-Term Championship Administration Internship
at United States Golf Association
The Los Angeles Country Club | Los Angeles, CA
March 6, 2023 – June 30, 2023
From the USGA Handicap System to national amateur championships, to modernizing the delivery of the game’s Rules and supporting sustainable golf course management practices, the United States Golf Association promotes the health of a game that inspires, challenges, and rewards like nothing else can.
Are you looking to join a dynamic team who works together to promote and conserve the true spirit of the game of golf? The U.S. Open Championship internship is a great way to gain valuable experience in sports management. Whether you work in Merchandising, Operations, Championship Administration, or Will Call, you will gain valuable experience and see firsthand how an exemplary golf championship is conducted.
The 2023 U.S. Open Championship will be held at The Los Angeles Country Club, Los Angeles, CA June 12-18, 2023, for the first time.
WHAT YOU CAN EXPECT:
The Championship Office is a fast-paced working environment. The Championship Administration Intern must have the ability to work under pressure and handle many tasks at one time. Each day brings new challenges, and interns must have top-notch organizational and communication skills. On a daily basis, the intern will find themselves working in a typical office environment as well as significant work done in exterior environs. The ability to handle physical tasks such as lifting boxes and manual labor may be required at times. In the weeks leading up to the Championship, the intern will work at least (40) hours work weeks; however, as we grow closer to the Championship, work weeks will lengthen to eighty-plus hours (80+) and will include several weekends. An internship with the United States Golf Association and the 2023 U.S. Open Championship is a tremendous first step toward a career in the fields of special event management and professional sports.
The Championship Administration Intern will assist with the day-to-day administrative management of the Championship Office as well as eventually focus solely on either the Parking & Transportation/Public Safety plan, or the Volunteer Program for the 2023 U.S. Open Championship, including advance preparation/set-up, Championship week responsibilities, and post-championship breakdown.
- Answering phones, preparing mailings, opening incoming mail, UPS shipping/receiving.
- Answering incoming e-mails and phone calls to the 2023 U.S. Open championship office.
- Maintain all necessary office supplies and order items as necessary. May require local trips to pick-up items as needed.
- Assist in taking and distributing notes for meetings as necessary.
The Volunteer Program for the 2023 U.S. Open consists of more than 3,500 volunteers assigned to 15 volunteer committees. Duties will include:
- Assisting with the creation of various correspondences, including letters, emails, and the Volunteer Newsletter.
- Assisting with volunteer training, including organizing training session materials and credential packets, volunteer handbooks, the distribution of volunteer credentials along with other important information, and presenting and preparing PowerPoint presentations with championship information.
- Managing the concerns, questions, and requests of volunteers before and during the championship.
- Assisting Committee Chairs with their responsibilities including volunteer scheduling, site visits, and managing volunteer committees.
- Setting up, organizing, and tearing down volunteer areas on championship grounds.
PARKING & TRANSPORTATION/PUBLIC SAFETY:
- The Public Safety and Parking & Transportation Plan for the 2023 U.S. Open Championship encompasses an umbrella of elements including security, parking and transportation, and medical support. The plan entails coverage of the entire site as well as some off-site elements that are critical to providing a safe and secure environment for all attendees at the championship.
- In conjunction with the Senior Manager and Coordinator, 2023 U.S. Open Championship, you will work with the parking services company (or companies) to ensure that it/they have the necessary resources procured and delivered to each parking site and assist in developing parking lot operational maps.
- In conjunction with the Senior Manager and Coordinator, 2023 U.S. Open Championship, you will liaise with the local and state police and assist them in the execution of their duties. Develop post duties for each traffic post.
- Coordinate the USGA effort for all law enforcement meetings, including:1) preparing all printed materials; 2) assisting with presentations, including PowerPoint if needed.
- Coordinate with the shuttle/bus companies to make certain that the appropriate number of shuttle buses are in rotation at the correct times and consistent with documented schedules.
- Coordinate with the operations team and respective vendors to ensure necessary tents, bike rack, signage, restrooms and all other equipment are in place at parking lots or depots prior to the start of the championship.
WHAT YOU BRING TO THE USGA:
- Ability to work long and strenuous hours (40 – 100+ hour work week).
- Effective communication with a wide variety of individuals involved in a national championship.
- Resourceful, presentable, courteous, friendly, and organized.
- Good follow-up skills and ability to handle issues quickly and calmly.
- Team first mentality.
- Ability to work independently and support the team.
- Ability to work with Microsoft Office software – above-average knowledge of Excel, Word, Outlook, & PowerPoint.
- Ability to prepare presentations to include PowerPoint and printed material.
- Demonstrated ability to follow and execute detailed plans – able to anticipate and analyze problems and provide logical solutions.
- Ability to work well under pressure.
This job description is not intended to be all-inclusive. Interns may perform other duties as assigned.
About the USGA:
The USGA is a nonprofit organization that celebrates, serves and advances the game of golf. Founded in 1894, we conduct many of golf’s premier professional and amateur championships, including the U.S. Open and U.S. Women’s Open. With The R&A, we govern the sport via a global set of playing, equipment, handicapping and amateur status rules. The USGA campus in Liberty Corner, New Jersey, is home to the Association’s Research and Test Center, where science and innovation are fueling a healthy and sustainable game for the future. The campus is also home to the USGA Golf Museum, where we honor the game by curating the world’s most comprehensive archive of golf artifacts. To learn more, visit usga.org.
The United States Golf Association is an Equal Opportunity Employer