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Business Operations Coordinator with XFL in Houston · TX

XFL jobs
Sports Jobs in Houston · TX
Facility Operations/Event Staff: Game Day/Event Staff
About the XFL
The new XFL will reimagine football for the 21st century when it kicks off in early 2020. Delivering authentic, high-energy football for the whole family at an affordable price, the XFL will offer fast-paced games with fewer play stoppages and simpler rules. The league will launch with eight teams in markets across the country, 45-man active rosters and a 10-week regular season schedule with a postseason consisting of two semifinal playoff games and a championship game. The XFL is a single entity that owns the league and all teams, employing professionals at the Stamford, CT headquarters as well as in each of the markets that the teams call home.
 
About the Role
The Houston Roughnecks are seeking a Business Operations Coordinator who will primarily manage office administration tasks and be responsible for assisting with event logistics as well as gameday operations and fan experience personnel. This position will report to the Director, Business Operations for the Houston Roughnecks.



What you will do
  • Report directly to the Director, Business Operations.
  • Support Team President and leadership team with efficient and effective internal administration.
  • Provide key role in preparation for special projects.
  • Coordinate departmental expenses, including invoice processing, expense reports and budget tracking.
  • Assist Director, Business Operations in coordinating staff communication, resources and procedures.  
  • Maintain office aesthetics, including conference rooms, reception area and break area.
  • Order office supplies and coordinate vendors. 
  • Promote office environment and culture
  • Assist Dir. Bus. Ops. with gameday ops staff transportation and onboarding processes
  • Greet visitors, partners and customers, interface with office building management, handle and route calls 
  • Organize travel logistics if needed, maintain merchandise/office/equipment inventory
  • Aid in client reception and general clerical duties
  • Other duties as assigned 

Assist in GameDay Operations & Special Event Logistics
  • Available to assist and support GameDay and Special Event logistics
  • Greet guests at Special Events when needed 
  • Help in maintaining communication with event vendors
  • Help track event expenses, invoicing and budgetary items
  • Conduct research on venues and book for special events
  • Maintain and manage event databases, timelines and files
  • Other duties as assigned

What you will bring
  • 3+ years of relevant experience as an Office or Executive Assistant or in related field.
  • Ability to work well with multiple stakeholders across the company, agencies and client organizations.
  • Working knowledge of office and IT equipment.
  • Strong time management, planning, organizational and problem-solving skills. 
  • Strong customer service skills and must be adept at multitasking and extremely detail-oriented.
  • Entrepreneurial spirit.
  • Superior verbal/written communications skills.
  • Proficient in MS Office and Google G Suite.
  • Bachelor’s degree required.

Equal Employment Opportunity Statement
The XFL maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, veteran status or any other characteristic or status protected by applicable federal, state or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits and terminations.

** Only applicants who are legally authorized to work for The XFL will be considered. The XFL does not provide any work authorization sponsorship, or any assistance in securing, maintaining or extending work authorization. **

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