Detroit Lions Careers | Detroit Lions - DetroitLions.com

Detroit Lions Careers

Executive Administrative and Finance Assistant - Detroit Lions (Allen Park · MI)

Detroit Lions jobs
Sports Jobs in Allen Park · MI
Accounting and Finance: Accounting/Finance other
*In order to be considered for this role, after clicking "apply now" above and being redirected, you must fully complete the application process on the follow-up screen. *

The Detroit Lions are a professional American football team based in Detroit, Michigan. They are members of the North Division of the National Football Conference (NFC) in the National Football League (NFL), and play their home games at Ford Field in downtown Detroit. The team located to Detroit in 1934 and are the NFL's fifth oldest franchise.

The Detroit Lions currently need an Executive Administrative and Finance Assistant.  This full-time position includes a full benefits package as well as wonderful perks! This position will work out of the Allen Park practice facility. We will accept applications for this position until 11:59PM on July 30th, 2021. 

SUMMARY OF POSITION: 
This role is responsible for managing high level, confidential, administrative, operational, and personal matters for a senior executive.  The Executive Assistant will be expected to learn and maintain considerable knowledge of organizational structure, operations, services, goals, and key personnel.   

The Executive Assistant will work independently to review, problem solve, organize work flow and prioritize operational activities for the executive, such as; which includes managing the executive’s schedule; responding to information requests; prioritizing and handling correspondence; and will include basic finance staff duties.   

The Executive Assistant must be a pro-active self-starter who anticipates needs and expectations and initiates follow-up on pending matters without being asked. Also, must possess significant office experience in similar roles necessary to determine appropriate methods to follow and to use independent judgment as to when to deviate from a standard course of action to achieve desired end results.  

ESSENTIAL FUNCTIONS:
The Executive Assistant position will have daily responsibilities including, without limitation, the following:
  • Manages the Executive’s complex calendar with confidence.  Exercising independent judgment, schedules multiple and conflicting appointments and meetings. Coordinates conference arrangements and logistical services.  Prepares and distributes itineraries and related materials.
  • Performs high level word-processing, typing and editing of correspondence, prepares agendas, memorandums, narrative documents and reports.  Prepares and manipulates detailed documents, graphs, tables, and spreadsheets; may develop and manage databases.  Assists CFO with preparation of board meeting materials.
  • Answers phones, screens and responds to calls; takes messages.
  • Reviews, summarizes and prioritizes incoming mail for finance department.  Prepares outgoing mail and packages for shipment and coordinates shipping, handling and delivery in a timely fashion.
  • Provides administrative assistance to the Finance department which will include maintaining the files and filing system for both the CFO and Finance department.
  • Work with the finance staff to help run the employee travel and entertainment system (Concur).  
  • Coordinates all administrative details for visitors, including greeting and escorting all scheduled visitors, coordinating conference rooms, food and beverages, calendar requests, conference rooms, A/V, travel, and other activities as needed.  Monitor status of all visitors while on-site
  • Participates in and assists finance staff with ad-hoc special projects requiring researching, compiling, analyzing and formatting data for report generation.  May establish, utilize, and maintain database systems.  May include such tasks as sales and use tax submissions.
  • Orders, monitors and maintains office equipment and supplies. 
  • Assists with finance duties including departmental budget tracking, invoice assistance, and a backup for processing accounts payables as needed.
  • Assists the CFO and VP Finance with tracking and filing of state and local tax returns and extensions

NONESSENTIAL FUNCTIONS:
  • Will maintain an appropriate level of knowledge of Microsoft Office, web tools, and other software being used 
  • Maintains a working knowledge of applicable policies and procedures, to ensure adherence in a manner that reflects honest, ethical and professional behavior.
  • Maintains professionalism when communicating with internal and external contacts
  • Must be accurate and efficient with ability to meet deadlines
  • Must be detail oriented with strong organizational skills
  • The ability to gather and analyze information skillfully and develop solutions quickly and effectively
  • Will adjust work schedule to meet departmental demands
  • Will keep appropriate information confidential
  • Will accept other responsibilities and duties required by the supervisor consistent with the objectives and essential functions of this position.  Such responsibilities shall be incorporated into the position description if they are ongoing

QUALIFICATIONS/REQUIREMENTS:
  • Associates degree or Undergraduate degree from an accredited college or university strongly preferred.  High school graduate with coursework and specialized training in administrative science and/or business office procedures is required.
  • Demonstrated ability to adhere to, understand and articulate internal operations, services, goals, project timetables, guidelines and policies. 
  • At least five years’ experience working with Microsoft product suite (MS Word, Excel, Power Point, and Outlook); extensive knowledge and experience with electronic mail and calendaring system.   
  • Ability to utilize and maintain standard office equipment, e.g., copier, fax, printer, shredder, phone system, computer, etc. 
  • Demonstrated ability to work independently, without formal instruction and to adapt quickly to competing priorities, conflicting deadlines and unexpected assignments. 
  • Ability to resolve problems and exercise judgment and initiative in achieving end results and maximizing outcomes. 
  • Ability to plan, organize and accomplish assignments accurately and efficiently with a high degree of professionalism to garner credibility and confidence.
  • Strong interpersonal communication skills and professional telephone etiquette skills.
  • Exceptional verbal and professional written communication skills, using discretion and sound judgment in handling confidential and sensitive information and materials. 
  • Analytical and problem-solving skills in order to research, compile and analyze data from multiple sources with an understanding and ability to perform mathematical computations. 
  • Previous experience in a professional sports or entertainment venue preferred.
  • Will adjust schedule as needed to meet work goals and time constraints. 
  • May require work out of both the Ford Field Management Office and the Allen Park Training Facility.
  • A valid Driver’s License and a good driving record

COVID-19 & REMOTE WORKING: 
The safety of our employees and our candidates is paramount as we manage through the COVID-19 pandemic. We continue to closely monitor the evolving situation and we appreciate your understanding and flexibility with any related changes to our work processes.

We have implemented the following to prevent the spread of COVID-19 in our offices and facilities including:
  • Temperature checks, COVID-19 questionnaire prior to building access, regular cleaning, masks and hand sanitizer.
  • Temporary work from home options based on position.
  • Suspension of non-essential travel.
  • Virtual interviews via phone/video and remote onboarding/training, where feasible.

BENEFITS WE OFFER: 
  • Top Tier Healthcare Coverage
  • 100% Paid Premium for Disability and Employee Life Insurance Coverage
  • Health and Dependent Care FSA
  • Paid Time Off & 13 Holidays 
  • Summer Hours
  • Free Virtual Fitness Classes
  • Enhanced Employee Assistances Programs
  • Exclusive Discounts
  • Volunteer Opportunities
  • Free On-Site Parking
  • Tuition Reimbursement
  • Monthly Technology Allowance/Stipend
  • Company-Wide Events

TO APPLY:
To apply, please submit a copy of your resume along with a cover letter detailing your interest and related experience to the position.

Due to the high volume or resumes received, we regret that we are unable to update candidates on the status of their application. Those selected for further consideration will be contacted. 

NO CALLS or EMAILS PLEASE.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.