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When applying, please indicate job #22397. Please include a cover letter, resume, and three references submitted as a single attachment with your application.
The Department of Intercollegiate Athletics consists of more than 275 staff members and coaches and sponsors 30 varsity sports programs. These 30 programs include more than 850 student-athletes who participate in the various sports programs annually within the National Collegiate Athletics Association (NCAA). We are currently seeking a Senior Director, Events & Facilities who will work within the department’s Events & Sports Operations unit.
Description of Position:
The Senior Director, Events & Facilities is involved in the planning and organizing of Athletics event activities and the preparation, QC, set up and transitioning of the facilities in which they are held, including maintenance, resource scheduling, audience management, vendors, etc. This position will serve as on-site event manager for a small subset of complex sports (multiple internal and external entities, large audiences). This position is also involved in a variety of other department projects, which include but are not limited to: Event Audits, Operations Tracking and Planning tools, Competition, practice and camp schedule collection and game guarantee development; sport specific recruiting events; education of Events & Operations Interns. This position also serves as the lead and manager of student staff supporting various events, facility transitions and other operational needs.
This position also provides operational and event support to sports teams, as assigned. This involves developing, promoting, and supporting the operational and strategic aspects of intercollegiate student-athlete programs, including planning with each coaching staff to develop competition schedules, coordinating team travel, planning for and managing annual budgets, etc. Additionally, this position works autonomously to monitor department, campus, conference, and NCAA deadlines, track team expenses, plan special events, liaise with Athletic Comms staff, etc., and reports this information back to the coaching staff.
- Assigned a subset of complex sports to serve as the main event game day point of contact. Attends events, directs student staff, contractors and part-time employees while on site. Coordinates with visiting team, home team, officials, and other Department sport units supporting event like Athletics Communications, Marketing, Ticket Sales, etc.
- When assigned sports reach the postseason and are awarded home competitions, employee will work with NCAA to complete bid documents, review with management and execute the event. Leads the planning and execution of year-end banquets for assigned sports (where applicable).
- Assigned a subset of sports to serve as the main point of contact for Operational support. Duties are Purchase Requests, Travel Reimbursements, Travel Logistics and Planning, Budget Monitoring, Athletic Communications liaison, Weekly Meeting with Coaches, Competition, Practice and Camp Scheduling collection.
- Serves as a key contributor to the Unit-wide initiatives around Operations and Event planning and preparation prior to and after the conclusion of a season or academic year. Makes suggestions, provides feedback, makes changes as necessary.
- Involved in year-end reviews and audits and pre-season planning exercises around the creation of support documents for coaches and event plans for assigned teams.
- Main point of contact for select, moderately visible facilities. Safeguard the Department’s resources and identify areas of improvement- in coordination with facilities supervisors creates comprehensive maintenance plans for specific Athletics facilities, documents, assigns task owners, follows up with staff, identifies issues, and tracks to completion, performs visual inspections of venues and coordinates vendor logistics.
- Creates schedules, assigns staff, trains staff and creates scope of work for the required set up and/or transitions of facilities in between competitions and practices.
- Determines and coordinates student staffing needs for events, transitions and setups. Manages student staff, assigns schedules, handles performance concerns and checks payroll.
- Bachelor’s degree or equivalent training/experience.
- 3-4 years of experience of event management experience.
- Extensive experience in managing small to large crowds and working under stressful situations.
- Excellent problem-solving skills.
- Excellent people skills.
- Knowledge of NCAA and general sports rules.
- Excellent computer skills – Microsoft Office Suite, Google Aps.
- Must be able to work nights, weekends, and holidays (including Thanksgiving and Christmas).
- Driver’s License (US issued).
- Ability to lift 75 lbs.
- Master’s degree in Sport Management/Administration.
- Ability to operate audio/visual equipment, scoreboards.
- First Aid and CPR certification.
- Beginning to intermediate computer graphic skills.