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Executive Assistant, Legal Secretary with Texas Rangers in Arlington · TX

Texas Rangers jobs
Sports Jobs in Arlington · TX
Accounting and Finance: Accounting/Finance other
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It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business
  • Prepares, revises, and compares various documents and forms, including but not limited to letters, contracts, handbooks, legal templates, spreadsheets and PowerPoint presentations.
  • Maintains all legal case and subject matter files, both in hard copy and electronic formats.
  • Maintains system for processing legal invoices including budget coding, coordination and tracking of payment, maintaining logs and gathering signatures from external departments.
  • Tracks and maintains executive’s Continuing Legal Education log and files for various states.
  • Manages the contract management system to ensure all inbound requests are logged and assigned and monitors follow up and closure of each request.
  • Helps manage transition from current document management system to cloud based.
  • Answers telephone, screens calls, and takes detailed messages. Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities.
  • Maintains executive's appointment schedule and calendaring by planning and scheduling meetings, conferences, teleconferences,  and occasional catering needs
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Acts as a gatekeeper to visitors of the office.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Makes business and personal travel arrangements and preparing detailed travel itineraries.
  • Organizes receipts, scans and processes monthly expense reports.
  • Processes ticket requests for business and personal use during the baseball season.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Coordinates vacation schedules and track days outside of the office (vacation, personal, sick) for entire legal department.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Exercise independent judgment with respect to responsibilities and tasks delegated.
  • This position will not have direct supervisory responsibilities but will require frequent coordination, and when appropriate, direction, of the activities of third parties as necessary to accomplish the assigned tasks.
  • Other responsibilities as assigned.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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