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Executive Assistant, Legal Secretary with Texas Rangers in Arlington · TX

Texas Rangers jobs
Sports Jobs in Arlington · TX
Accounting and Finance: Accounting/Finance other
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It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business
ESSENTIAL FUNCTIONS OF POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
GENERAL:
  • Prepares, revises, and compares various documents and forms, including but not limited to letters, contracts, handbooks, legal templates, spreadsheets and PowerPoint presentations.
  • Maintains all legal case and subject matter files, both in hard copy and electronic formats.
  • Maintains system for processing legal invoices including budget coding, coordination and tracking of payment, maintaining logs and gathering signatures from external departments.
  • Tracks and maintains executive’s Continuing Legal Education log and files for various states.
  • Manages the contract management system to ensure all inbound requests are logged and assigned and monitors follow up and closure of each request.
  • Helps manage transition from current document management system to cloud based.
  • Answers telephone, screens calls, and takes detailed messages. Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities.
  • Maintains executive's appointment schedule and calendaring by planning and scheduling meetings, conferences, teleconferences,  and occasional catering needs
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Acts as a gatekeeper to visitors of the office.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Makes business and personal travel arrangements and preparing detailed travel itineraries.
  • Organizes receipts, scans and processes monthly expense reports.
  • Processes ticket requests for business and personal use during the baseball season.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Coordinates vacation schedules and track days outside of the office (vacation, personal, sick) for entire legal department.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Exercise independent judgment with respect to responsibilities and tasks delegated.
  • This position will not have direct supervisory responsibilities but will require frequent coordination, and when appropriate, direction, of the activities of third parties as necessary to accomplish the assigned tasks.
  • Other responsibilities as assigned.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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