JOB TITLE: Specialist, Event Programming (Marquee Development)

DEPARTMENT: Marquee Development

REPORTS TO: Director, Event Programming

FLSA STATUS: Exempt

ROLE:

The Event Programming Specialist is responsible for developing, curating and supporting all public-facing events and programs at Gallagher Way. This includes the categories of music, sports, film, arts, festivals, family events, community programs, holiday events, and other special programs. The Event Programming Specialist is responsible for engaging on all ancillary activities related to public events held at Gallagher Way, including tasks related to marketing, public relations, sponsorship activation, food & beverage, and the execution of campus-wide initiatives.

RESPONSIBILITIES:

Lead and oversee all aspects of event curation, development and high-level planning of events and programs
Curate and maintain 365-day programming calendar, focusing on spring, summer and fall programming initiatives
Develop new programming ideas from conception to implementation that can attract new and diverse audiences to Gallagher Way
Define, forecast, manage, and reconcile operating budgets for each event series and annual operating budget
Negotiate and execute contracts with programming partners, performers, vendors, and service providers
Continue to assess events to bring to Gallagher Way utilizing the following key performance indicators: core financials, risk, campus-wide activation, media exposure, foot traffic, event reputation, charity involvement, operations issues, sponsor integration and management
Develop pre-and-post event briefs and analyses for continuous program improvement
Establish and maintain rapport with tenant partners, clients, vendors, internal team and related departments
Work with third-party agency on all event-related advertising and marketing plans/implementations
Partner with Chicago Cubs Event Operations team to ensure successful execution of events
Support various programming, marketing, and public relations initiatives by managing project timelines
Process invoices and expenses through accounts payable system to ensure timely payment to vendors
Conduct appropriate market research, network, and maintain up-to-date industry knowledge base
Support Marquee Development team members and key initiatives across company portfolio
Perform other duties as assigned

REQUIRED QUALIFICATIONS:

A four-year undergraduate degree from an accredited university or college
4+ years of professional work experience in events and/or marketing, or similar relevant experience
Strong competence in managing the event creative process from concept beginning to end in a fast-paced, deadline-driven environment
Self-starter with strong project management skills, including demonstrated ability to work in an organized manner and manage time efficiently and effectively with a strong attention to detail
Demonstrated ability to handle fiscal calendar budgets as well as individual event budgets
Demonstrated interpersonal and team building skills among all organizational levels
Demonstrated fluency on Microsoft Office programs, as well as Salesforce or other CRM tool
Demonstrated communication, writing and presentation skills
Excellent copywriting and copy-editing skills
Demonstrated problem solving and on-the-spot troubleshooting expertise
Demonstrated ability to maintain confidentiality of sensitive information
Strong knowledge of Chicago’s cultural arts, music, and festival scene
Ability to work non-standard hours, including nights, weekends, and game days
Chicago-based position – but will provide support to staff and projects outside of Chicago - some travel required

PREFERRED QUALIFICATIONS:

Experience working with project management platforms - Basecamp
Experience working with Salesforce or another CRM tool
Experience with CMS, Adobe, social media platforms, web analytics and marketing automation tools

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.