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Accounting Specialist - San Jose Giants (San Jose · CA)

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Accounting and Finance: Accounting/Finance other
Accounting Specialist
Primary Areas of Responsibility: 
  • Accounts Payable
  • Accounts Receivable
  •  Accounting Projects
Responsibilities and Duties: 
Accounts Payable function: 
  • Receives vendor invoices.
  • Date stamp day of receipt of invoices.
  • Sends copy of invoice to responsible manager for approval.
  •  Enters invoice into Quickbooks AP Module. Reconcile Manager’s approval to invoice processed.
  • Insure account coding is correct.
  • Run Accounts Payable Aging Report to determine weekly payments to vendors.
  • Get Director of Finance approval for payments.
  • Prepare payment packages with proper backup to support the payment for approval. 
  • After approval, process payments using checks, ACH or online methods, defined by vendor.
  • Give all checks for signature to the COO, who has check signing authority. If ACH’s or online methods are used, before processing, need COO’s approval.  
  • File vendor payments in Vendor Files.  
  • Reconcile key vendor accounts.  
  • At month-end, run AP Aging. Insure Aging ties to General Ledger. 
Accounts Receivable function: 
  • Ensure sales order information is correctly entered into Quickbooks AR Module to create customer invoice.
  •  Insure the account coding is correct.
  • Attach customer invoice to sales order and file in customer files.
  • Forward PDF copy of invoice to the VP of Sales.
  •  Align with VP of Sales to insure Sales Report and Commissions align with Accounting
  • Run weekly AR Aging details and distribute to Leadership Team.
  • At month-end run AR Aging.  Insure Aging ties to General Ledger.
  • Create deposits slips for E-deposit checks.
  • Reconcile deposits to books and bank cash accounts.  
Accounting Projects: 
  •  Assist in reconciling key Balance Sheet accounts.
  • Assist in special Accounting Projects when assigned. 
  •  Assist in writing desk procedures for Accounts Payable and Receivable.
Job Requirements: 
  • Minimum of 1-2 years accounting experience in Accounts Payable and Receivable preferred.
  • Quickbooks Online experience preferred but not necessary.
  • General knowledge of Accounting Principles.
  • Strong Excel skills preferred.  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Questions:

  1. Are you currently located in the Bay Area?

  2. Are you able to relocate if chosen for a role?

  3. Do you have experience with Quickbooks?

  4. How many years of accounting experience do you have?