CHARLESTON PROFESSIONAL BASEBALL COMPANY, LLC.
AR / AP SPECIALIST
POSITION SUMMARY:
The Accounts Payable Specialist may specialize in a variety of different accounting areas related to company invoicing and payment processing. The AP/AR Specialist may work with the distribution of wires and aid in the reconciliation of bank accounts. The AP Specialist will focus in the processing of invoices and the payment of company expenses. Responsibilities may include the review of employee timesheets and payroll processing for 3rd party payroll company as well as audit approvals, and aid in month end close duties and reporting, and other administrative or ad hoc projects as assigned.
DUTIES AND RESPONSIBILITES:
- Process and route vendor invoices for approval through our AP service (bill.com).
- Process various AP payments including manual checks and wires as needed.
- Enter and code accounts payable invoices funds and vouchers into AP Service. Contact vendors for accurate company information or copies of invoices when necessary.
- Review employee timesheets submitted by managers and enter into 3rd party payroll server to submit for approval and payroll processing. Approve payroll audits received by 3rd party payroll company and process.
- Review expenditures for accuracy, aenter/appropriate payroll for reimbursement.
- May be responsible for miscellaneous administrative office duties and ad hoc accounting requests as needed such as AP/AR report requests and filing.
- Additional duties as assigned.
EXPECTATIONS:
- Adhere to CPBC Policies and Procedures
- Represent The Charleston Dirty Birds in a professional manner both inside and outside of the organization
- Perform duties as workload necessitates
- Demonstrate flexible and efficient time management and ability to prioritize workload
- Be respectful to colleagues and function in a team environment
QUALIFICATION REQUIREMENTS:
To perform this job successfully, candidates must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The candidate must have a strong work ethic and a burning desire to build a career in professional sports.
- A minimum education level of: High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred) | Area of Study: Accounting
- Years of related work experience: 2-3
- Proficient in MS Office, especially in Excel
- Able to work independently and as part of a team
- Organized, proactive, and detail orientated
- Strong written and verbal communication skills
- Knowledge of Basic Accounting Principles
- Strong time management and interpersonal skills
- Experience with financial reporting and ticketing systems is preferred
SUPERVISORY RESPONSIBILITIES:
This job does not have any supervisory responsibilities or direct employees.
EDUCATION AND/OR EXPERIENCE:
A minimum education level of: High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred) | Area of Study: Accounting
LANGUAGE SKILLS:
Ability to communicate effectively (oral & written) with all types of clients, co-workers, and the general public. Ability to communicate effectively under pressure and when working under a deadline.
MATHEMATICAL SKILLS:
Knowledge to apply mathematical operations to such tasks as analyzing costs, return on investment, and analyzing metrics and statistics in comparison to set goals and performance.
REASONING ABILITY:
Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret directions and technical diagrams.
PROBLEM SOLVING REQUIREMENTS:
Employee must show discretion when making recommendations regarding options and event details for a Charleston Dirty Birds Baseball game or event.
WORKING CONDITIONS:
- Travel Requirements: Does not require travel outside of Charleston
- Physical Demands: This position requires the ability to lift up to 10 pounds.
- Work Environment: The incumbent primarily works in an office environment, however is expected to attend Charleston Dirty Birds Baseball Games and Special Events.
This work is performed primarily in a business office setting within a sports and entertainment facility. Events often take place outside of traditional business hours, on weekends, and holidays. Some areas of the facility may be noisy and subject to changing weather conditions.
The ability to move swiftly throughout the facility and stand for long periods of time is necessary. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of the position. As the nature of business demands change so, too, may the essential functions of this position.
