Spectra Careers

Administrative Assistant, Food & Beverage & Culinary | Palm Beach County Convention Center - Spectra (West Palm Beach · FL)

Spectra jobs
Sports Jobs in West Palm Beach · FL
Other (consulting, membership, non-profit, real estate): Other


The Administrative Assistant will provide administrative support to the Food & Beverage Director and the Operations Team in the performance of supporting all departments at the venue. Administrative duties may include, but are not limited to, appointment setting, correspondence, meeting minutes, and keeping the Director and the Operations Team organized, as well as assisting with expense reports, creating PowerPoint presentations when needed, HR liaison, basic office supply and equipment maintenance, troubleshoot daily issues that arise in everyday operations, and general clerical duties. Will also assist in the updating of training manuals, receive visitors, sort/distribute mail and faxes, and channel necessary communications.


This position is based at our Palm Beach County Convention Center. Opened in 2004, The Palm Beach County Convention Center presents a spectacular setting for conventions, trade shows, meetings and social events. An architectural masterpiece with state-of-the-art amenities, the 350,000 square-foot center features a 100,000 square-foot exhibit hall, a 22,000 square-foot ballroom and 21,000 square feet of flexible breakout space divisible into 19 rooms. The Convention Center also provides preferred and exclusive options to fit your event needs. You can learn more about our venue here: http://www.pbconventioncenter.com/


  • Providing general office/administrative/accounting support
  • Providing general office automation/clerical support: copying, faxing, filing, correspondence, telephone inquiries
  • Filing maintenance: maintain files; ensuring compliancy and accuracy in files
  • Relaying any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to appropriate management in a timely and responsible manner



  • High School graduate or equivalent
  • Minimum five years of business, general office, and/or accounting experience to upper level executives
  • Knowledge and skill in using computer software, including MS Word/PowerPoint/Excel/Outlook
  • Ability to adhere to a high level of attention to detail
  • Ability to maintain open, direct, positive, and objective lines of communication with management
  • Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally, and with flexibility
  • Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors, business contacts, etc.
  • Ability to be self-directed in a team-oriented environment
  • Ability to work evenings and weekends, if necessary, as required in an event-driven environment
  • Ability to work overtime hours, if necessary
  • Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial, and employee matters


Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at www.spectraexperiences.com/


Spectra is an equal opportunity employer and our employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, handicap, marital status, veteran status, or any other status or condition protected by Federal and/or State laws, except where bona fide occupational qualifications apply.