Overview

Under general direction from the Director of Finance & Administration, the Accounting Clerk performs a variety of accounting duties involving record keeping, document processing and assists in performing some Human Resource functions. Provides administrative support to the Director of Finance & Administration.

This role will pay a salary of $18 to $23.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Responsibilities

JOB DUTIES:

• Full cycle Accounts Payable, from invoice receipt to check creation. Process and match purchase orders, invoices and packing slips; verify accuracy of information; research discrepancies; maintain a payables log and route invoices to departments for approval.  Reconcile monthly statements from vendors; confer with vendors regarding purchase orders, invoices and payments.  Maintain Accounts Payable files.
• Recordkeeping for 1099 Information returns: Determine if vendors are exempt from 1099 reporting and secure TIN for non-exempt vendors. Prepare annual 1099 returns.
• Post data to various ledgers, registers, journals, and logs with a high degree of accuracy and in accordance with established accounting policies and procedures; run trial balances
• Classification of expenses and revenues in accordance with chart of account definitions and venue procedures
• Coordinates with vendors, customers, and employees to verify the accuracy of information and troubleshoots issues to resolve discrepancies
• Maintains IRS W-9’s
• Prepare Sales Tax and Admissions Tax returns
• Maintain listing and track purchases for Small, Women and Minority (SWaM) vendors
• Process biweekly payroll using Payroll software, input data such as new hires and personnel changes. Maintain confidential, accurate and detailed personnel files and leave records for all full-time employees; respond to employee questions concerning leave balances
• Post Cash Receipts and process Event invoices in a timely and accurate manner
• Manage, complete and file event files
• Assist with month end closing

Perform other duties as assigned

Qualifications

SPECIAL KNOWLEDGE & ABILITIES:

Knowledge Of:

• Generally Accepted Accounting Principles (GAAP)
• Modern office procedures, methods and related computer equipment
• Accounting rules, regulations, policies and procedures that are reflective of the financial services industry.
• Fundamental principles and procedures of financial and personnel record keeping
• Accounting and payroll software
• Excellent Customer Service practices 

Ability To:

• Perform varied clerical work; understand and carry out oral and written instructions, in a multi-task environment
• Operate proficiently a computer and other office equipment, type at a speed necessary for successful job performance
• Accurately tabulate, record and balance assigned transactions
• Pay strong attention to details; Organize and maintain a variety of financial records and files
• Compute rate, ratio and percent
• Multi-task effectively and meet deadlines
• Interpret, explain, apply and comply with administrative and departmental policies and procedures
• Communicate clearly and concisely in the English language, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work
• Work a flexible schedule on occasion.

PREFERRED QUALIFICATIONS:

Experience:

• Minimum of Three (3) years of a variety of accounting experience in a medium sized office environment; additional years of experience may be considered for formal education
• Experience with ADP Payroll Software
• Experience with Sage accounting software
• Experience with ADP Enterprise eTIME (OEM Kronos Workforce Central)

Education / Training:

• A bachelor’s degree from an accredited college or university with major coursework in accounting, finance, business administration or a closely related field.
• Proficient or above skills using Microsoft Office applications: Word, Excel and Outlook