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Business Administrator - Oak View Group LLC (Lynn · CA)

Oak View Group LLC jobs
Sports Jobs in Lynn · CA
Administration/General Management: Administrative/Executive Assistant
Overview: OVG 360, a division of the Oak View Group, is a full-service venue management and event programming company that operates and books arenas, theaters, convention centers, and amphitheaters throughout the U.S. delivering customized management plans for each of their venues. OVG 360 specializes in event programming, booking services, and creating unique experiences that focus on providing premium content to enhance the guest’s experience. 

Job Summary:
Responsible for providing operational and overall administrative support to all departments as needed. Participate in a variety of responsible and complex administrative and clerical duties; and to provide information and assistance to the public regarding departmental services, policies, and procedures.
 
Essential Job Functions (including to but not limited to):
  • Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, making travel arrangements, compiling expense and other reports, monitor contract compliance of facility rentals
  • Maintains a filing system for records, reports, and other documents
  • Responsible for maintaining files, preparing, and transcribing correspondence, and obtaining appropriate signatures when necessary
  • Sorts and distributes incoming mail; prepares outgoing mail with necessary postage; sends and receives email as needed
  • Perform general administrative functions including faxing, photocopying, mail distribution, and bulk mailings
  • Organize and submit office supply order for main work room
  • Answer, screen, and direct calls; oversee routine inquiries
  • Assist with various event related duties 
  • Coordinate VIP ticket requests via General Manager’s directive
  • Compile client/vendor lists and handle distribution of yearly correspondence
  • Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems, and precedents relating to responsibilities assigned; receive and route mail.
  • Type and proofread a wide variety of reports, letters, memos, and statistical charts; type from rough draft, verbal instruction, or transcribing machine recordings; independently compose correspondence, brochures and flyers related to responsibilities assigned.
  • Assist in a variety of department operations; perform special projects and assignments as requested.
  • Maintain calendars of department activities, meetings, and various events
  • Establish and maintain cooperative-working relationships in the course of work.
  • Perform related duties and responsibilities as required.

Requirements
  • Two-Three years of increasingly responsible administrative experience.
  • Able to communicate clearly in the English language both orally and in writing using proper spelling, grammar, and punctuation.
  • Type or word process at a speed necessary for successful job performances.
  • Proficiency in Microsoft Office, Word, Excel, and PowerPoint.
  • Modern office procedures, methods, and computer equipment.
  • Business letter writing and basic report preparation.
  • Principles and procedures of record keeping and file keeping.
  • Principles and procedures of financial record keeping and reporting.

Intellectual/Social, Physical Demands and Work Environment:
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Intellectual/Social demands:
While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. This position also requires constant use of interpersonal skills including ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients.

Physical demands:
While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc.; occasionally moves about inside the office to access storage areas, cabinets and office machinery; occasionally moves about the arena and event sites before, during and after events to service clients and staff; constantly communicates via telephone, email and in-person with others to exchange accurate information. 

Work environment:
The duties of this position are performed indoors and occasionally outdoors in the weather conditions prevalent at the time. The noise level in the work environments is usually moderate to loud during events and minimal during non-even times. 

Oak View Group
Oak View Group is a sports and entertainment company engaged in a wide variety of activities, including arena development, facility management, arena and stadium alliance, sponsorships and partnerships, security services, publications, conferences, and consulting. The company, privately held, is headquartered in Los Angeles, California with offices throughout the world.

Updated Vaccination Statement as of 3/17/2022:
We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada, we highly encourage our employees to continue to get vaccinate and boosted against COVID-19. Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.
 
EEO Statement
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other protected class under federal, state, or local law.

 
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