SUMMARY

Under the Director of Sales supervision, The Sales Assistant administers all license agreements and any necessary addendums, as well as any other documents required to properly document sales accounts and bookings. Responsible for the attainment of short-term and long-term financial goals, strategies, plans, and policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Answer and direct phone calls
Assist in preparation of regularly scheduled reports
Act as point of contact for internal and external clients
Preparation of departmental documents (license agreements, addendums, variances, requisitions)
Work cooperatively with Legal Department for License addendums.
Write and distribute email, correspondence memos, letters, and forms at the direction of the Director of Sales and Marketing
Schedule and coordinate staff and other meetings.
Prepares booking reports for the Philadelphia Convention and Visitors Bureau (PHLCVB) as assigned by Director of Sales and Marketing.
Assist the Receptionist with front desk duties.
Other duties as assigned by the Director of Sales.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, one must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

High School Diploma/GED (required). Previous experience in customer service, consumer relations, hotel industry, business or marketing through work or education preferred.
Strong Computer Skills (Microsoft Programs: Excel, Outlook, Word, PowerPoint, Publisher; Internet Navigation, Adobe, Canva
Ability to work with Ungerboeck Event Management Software (EBMS) (after training)

KNOWLEDGE, SKILLS AND ABILITIES

Customer oriented mindset and excellent customer service skills
Ability to work independently
Ability to read, analyze, and interpret documents
Excellent time management skills
Energetic communication and organizational skills, forward-thinking, creative individual with high ethical standard
Ability to multi-task effectively and efficiently
Must be self-motivated
Ability and willingness to work irregular schedules and hours in fast-paced environment
Must portray an appropriate professional image and attitude

COMPUTER KNOWLEDGE

To perform this job successfully, an individual should have working knowledge of event booking and scheduling software, spreadsheet software and word processing software and be proficient in Microsoft Word, Excel, and PowerPoint.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOURS OF WORK AND TRAVEL REQUIREMENTS

Irregular hours may be required.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.